Contract Administrator

Monarch Paving; Amery (WI); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Paid time off

Holidays

Job summary

Monarch Paving is seeking a Contract Administrator to join our Amery, WI team. This full-time, on-site role supports project managers, the division controller, and procurement processes.

You will manage contracts, red-line documents, process subcontractor payments, and coordinate with vendors, customers, and internal teams using Viewpoint Vista and Microsoft Office. Ideal candidates are detail-oriented, organized, able to multitask, and capable of communicating professionally across departments.

Qualifications

• Experience in contract administration and procedures preferred.
• Proficient with Microsoft Office (Outlook, Word, Excel) and Viewpoint Vista accounting software.
• Strong attention to detail and organizational skills in a fast-paced environment.
• Excellent verbal and written communication skills.

Responsibilities

• Communicate effectively with team members, customers and vendors to support business functions as needed.
• Red-line contracts with the ability to understand contract provisions and act as liaison between the legal department and contractors.
• Coordinate and process project contracts and procurement requirements.
• Request and submit required documentation from outside vendors, customers, subcontractors as well as internal business contacts as needed.
• Review, approve and pay subcontractor invoices.
• Invoice project receivables.
• Work with Viewpoint Vista to provide information needed for efficient business operations.
• Use WisDOT Civil Rights & Labor System (CRL) to assign subcontractors to projects, enter and confirm subcontractor payments.
• Manage multiple projects and assignments simultaneously.
• Crosstrain and assist in other areas of business as needed.

Skills

Contract administration

MS Office suite

Communication skills

Analytical skills

Organizational skills

Tools

Viewpoint Vista

Microsoft Office

Job description

Monarch Paving

Position Title: Contract Administrator

Location: Amery, WI

Pay Range: N/A

Position Description

COMPANY OVERVIEW

Monarch Paving, founded in 1982, is a privately-owned hot-mix asphalt production, paving and aggregate company. We are a forward-thinking company that values integrity, our diverse team, sustainability, and innovation. Headquartered in Amery, Wisconsin, our organization is a leader in our fields with resources and additional opportunities in transportation logistics, fuel commodities, renewable energy and emerging technology throughout the Midwest. To learn more about us, visit: www.monarchpaving.com.

POSITION SUMMARY

Monarch Paving Company is seeking a qualified Contract Administrator to join our team. This role requires a strong understanding of contract administration and procedural principles, excellent organizational skills, and the ability to manage multiple tasks efficiently. The Contract Administrator will work closely with the Division Controller, and support Area and Project Managers.

Responsibilities include, but not limited to:

1. Communicate effectively and professionally with team members, customers and vendors to support business functions as needed.
2. Red-line contracts with the ability to understand contract provisions and act as liaison between the legal department and contractors.
3. Coordinate and process project contracts and procurement requirements.
4. Request and submit required documentation from outside vendors, customers, subcontractors as well as internal business contacts as needed.
5. Review, approve and pay subcontractor invoices.
6. Invoice project receivables.
7. Work with the company's business management software (Viewpoint Vista) to provide information needed for efficient business operations.
8. Use WisDOT Civil Rights & Labor System (CRL) to assign subcontractors to projects, enter and confirm subcontractor payments.
9. Manage multiple projects and assignments simultaneously.
10. Crosstrain and assist in other areas of business as needed.

This is a full-time hourly position located on-site in Amery, WI working Monday - Friday.

SAFETY AND COMPLIANCE

We prioritize the safety and wellness of our teams and the communities we operate in. Strict adherence of the Company's safety programs and policies is required to protect our teammates, mitigate risk, and improve overall productivity of projects.

BENEFITS

• Competitive benefit and retirement program includes health, dental, vision, life and disability insurance.
• Paid time off and holidays are available immediately.

Position Requirements:

1. Experience in contract administration and procedures preferred.
2. Proficient with Microsoft Suite (Outlook, Word, Excel) and other company programs.
3. Experience with Viewpoint Vista accounting software is highly desirable.
4. Strong attention to detail and organizational skills in a fast-paced environment.
5. Strong analytical and problem-solving skills.
6. Ability to work independently and as part of a team.
7. Excellent verbal and written communication skills.