On-Site Administrative Support & Bookkeeping

University of Tennessee, Knoxville; Dresden (TN); On-site; USD 35,000 - 48,000; Full time

Job summary

UT Extension in Weakley County seeks an Administrative Associate to join the administration team, handling calendars, travel, expense reports, supplies, and office organization while supporting various program projects and events. Reports to the County Director. The role requires 1–3 years in an office environment, strong bookkeeping skills, and the ability to work with diverse clientele.

A valid driver’s license and U.S. work authorization are required.

Qualifications

• High school graduation or equivalent.
• 1–3 years in an office-type environment.
• Experience with Extension.
• Experience working with the public.
• Must have a valid driver’s license.
• Legally authorized to work in the United States without sponsorship.

Responsibilities

• Answer phones, scheduling, routing requests, mail/e-mail errands.
• Bookkeeping including accounts receivable, deposits, payables, reconciliations, inventory, time entry, leave balances using DASH, travel reports.
• Compile yearly calendar, schedule events, maintain conference room calendar.
• Produce newsletters, maintain participant and sponsor lists, correspond for programs.
• Order supplies and postage, maintain equipment.
• Provide leadership for activities meeting needs of all eligible clientele.

Skills

Word and Excel

Typing skills

Bookkeeping

Self-start

Public relations

Office equipment

Budget knowledge

Multitasking

Education

High school diploma or equivalent

Tools

DASH

Job description

UT Extension in Weakley County seeks an Administrative Associate to join the administration team, handling calendars, travel, expense reports, supplies, and office organization while supporting various program projects and events. Reports to the County Director. The role requires 1–3 years in an office environment, strong bookkeeping skills, and the ability to work with diverse clientele.

A valid driver’s license and U.S. work authorization are required.