Administrative Support Assistant, Weakley County, UT Extension: UTIA

University of Tennessee, Knoxville; Dresden (TN); On-site; USD 35,000 - 48,000; Full time

Job summary

UT Extension in Weakley County seeks an Administrative Associate to join the administration team, handling calendars, travel, expense reports, supplies, and office organization while supporting various program projects and events. Reports to the County Director. The role requires 1–3 years in an office environment, strong bookkeeping skills, and the ability to work with diverse clientele.

A valid driver’s license and U.S. work authorization are required.

Qualifications

• High school graduation or equivalent.
• 1–3 years in an office-type environment.
• Experience with Extension.
• Experience working with the public.
• Must have a valid driver’s license.
• Legally authorized to work in the United States without sponsorship.

Responsibilities

• Answer phones, scheduling, routing requests, mail/e-mail errands.
• Bookkeeping including accounts receivable, deposits, payables, reconciliations, inventory, time entry, leave balances using DASH, travel reports.
• Compile yearly calendar, schedule events, maintain conference room calendar.
• Produce newsletters, maintain participant and sponsor lists, correspond for programs.
• Order supplies and postage, maintain equipment.
• Provide leadership for activities meeting needs of all eligible clientele.

Skills

Word and Excel

Typing skills

Bookkeeping

Self-start

Public relations

Office equipment

Budget knowledge

Multitasking

Education

High school diploma or equivalent

Tools

DASH

Job description

Job Description

The UT Extension office in Weakley County is currently seeking applications for an Administrative Associate to join the administration team, providing essential support to county staff and clientele. The role involves managing calendars, coordinating travel, handling expense reports, ordering supplies, maintaining office organization, and supporting various programmatic projects and events. This position reports directly to the County Director.

Responsibilities

• Answer phones, scheduling, routing requests, checking mail and e-mail errands.
• Bookkeeping including, but not limited to accounts receivable, cash deposits, accounts payable, financial accounts reconciliation, equipment inventory, time entry, annual and sick leave balances using DASH, and travel reports.
• Compile yearly calendar, schedule of events, and maintain calendar for conference room.
• Produce newsletters materials, maintain list of participants and sponsors, and complete correspondence to assist agents and programs assistants with various types of programs.
• Order office supplies and postage as needed and make sure proper care and maintenance is given to all equipment.
• Must provide leadership for a program of activities that meets the needs of all eligible clientele regardless of race, color, national origin, sex, disability, religion, or veteran status.

Required Qualifications

• High school graduate or equivalent.
• Office type environment work of 1-3 years.
• Prior experience or background knowledge of Extension.
• Experience working with the public.
• Must have a valid driver’s license

Knowledge, Skills, & Abilities

• Computer knowledge (Word, Excel), typing skills and bookkeeping skills.
• Ability to self-start.
• Knowledge and ability to maintain good public relations with local community.
• General knowledge of office equipment.
• Basic knowledge of working with budgets and / or bookkeeping.
• Ability to multitask and maintain the county office when all other staff may be in the field serving clientele.

Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment-based visa status.

Preferred Qualifications

• Classes from a community college or vocational/business school in computer and office skills are a plus.
• The CAP rating also a plus (this would include training in accounting, office management, office technology, and business administration).

Work Location

• Weakley County Extension, Dresden, Tennessee.
• This is not a remote or hybrid position.

About UT Extension

UT Extension provides a gateway to the University of Tennessee as the outreach unit of the Institute of Agriculture. It is a statewide educational organization, funded by federal, state and local governments, that brings research-based information about agriculture, family and consumer sciences, and resource development to the people of Tennessee where they live and work.

About Us

The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employees—the Volunteers—who uphold the university’s tradition of lighting the way for others through leadership and service.

UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools. As Tennessee’s flagship land-grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energy’s largest multidisciplinary laboratory, Oak Ridge National Laboratory.

The Knoxville campus serves and recruits for UT Knoxville, including the Institute of Agriculture and the Space Institute, as well as the UT Institute of Public Service.

UT Knoxville considers its employees its number one asset. With values that focus on work-life balance, compensation, and innovation leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices to attract and retain top-tier talent, fostering a strong staff community and supporting a culture of involvement and engagement for everyone.

The university holds a strong commitment to its land-grant mission of learning and engagement, with a tradition of service and leadership that carries that Volunteer spirit throughout the state and around the world. It has been ranked nationally as “Best Employer for New Graduates,” “One of America’s Best Large Employers,” and “Best Workplace for Women,” and has been designated as “Best Place for Working Parents” by Forbes Magazine.