On-Site Administrative Specialist: Detail-Oriented & Customer Focused

National Contractors Inc.; West Trenton (NJ); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

401(k) benefits

Paid Time Off

Full-time schedule

Job summary

National Contractors, Inc. is seeking an Administrative Specialist to support the Customer Service team in a fully on-site New Jersey office. The role focuses on data entry, document preparation, scheduling, and efficient clerical tasks to keep daily operations running smoothly.

The position requires strong organizational, communication, and detail-oriented skills, with a professional team mindset and experience in common office software; Paylocity experience is a plus.

Qualifications

• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• High attention to detail and accuracy in documentation and data entry.
• Ability to manage multiple tasks in a fast-paced office environment.
• Professional, team-oriented attitude with strong customer service skills.
• Proficiency with common office software and administrative systems.
• Experience in Paylocity is a plus.

Responsibilities

• Provide administrative support to the Customer Service team through data entry, document preparation, and general clerical tasks
• Manage professional email correspondence and assist with customer communications
• Help schedule service appointments and maintain accurate scheduling records
• Maintain departmental reports and ensure documentation is organized and up to date
• Conduct follow-up calls with clients to support service coordination and customer satisfaction
• Assist with day-to-day office administrative functions as needed

Skills

Organizational skills

Time management

Written and verbal communication

Attention to detail

Multitasking

Customer service

Paylocity experience

Tools

MS Office

Job description

National Contractors, Inc. is seeking an Administrative Specialist to support the Customer Service team in a fully on-site New Jersey office. The role focuses on data entry, document preparation, scheduling, and efficient clerical tasks to keep daily operations running smoothly.

The position requires strong organizational, communication, and detail-oriented skills, with a professional team mindset and experience in common office software; Paylocity experience is a plus.