Administrative Specialist

National Contractors Inc.; West Trenton (NJ); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

401(k) benefits

Paid Time Off

Full-time schedule

Job summary

National Contractors, Inc. is seeking an Administrative Specialist to support the Customer Service team in a fully on-site New Jersey office. The role focuses on data entry, document preparation, scheduling, and efficient clerical tasks to keep daily operations running smoothly.

The position requires strong organizational, communication, and detail-oriented skills, with a professional team mindset and experience in common office software; Paylocity experience is a plus.

Qualifications

• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• High attention to detail and accuracy in documentation and data entry.
• Ability to manage multiple tasks in a fast-paced office environment.
• Professional, team-oriented attitude with strong customer service skills.
• Proficiency with common office software and administrative systems.
• Experience in Paylocity is a plus.

Responsibilities

• Provide administrative support to the Customer Service team through data entry, document preparation, and general clerical tasks
• Manage professional email correspondence and assist with customer communications
• Help schedule service appointments and maintain accurate scheduling records
• Maintain departmental reports and ensure documentation is organized and up to date
• Conduct follow-up calls with clients to support service coordination and customer satisfaction
• Assist with day-to-day office administrative functions as needed

Skills

Organizational skills

Time management

Written and verbal communication

Attention to detail

Multitasking

Customer service

Paylocity experience

Tools

MS Office

Job description

Administrative Specialist

Full Time | On-Site | $40,000-$50,000 Salary

About National Contractors, Inc

National Contractors, Inc. is a trusted provider of professional contracting services dedicated to delivering quality workmanship and exceptional customer care. Our team prides itself on reliability, clear communication, and a commitment to supporting both our customers and employees. We foster a collaborative work environment where organization, attention to detail, and service excellence drive everything we do.

Summary of Administrative Specialist Position

National Contractors is seeking a highly organized Administrative Specialist to support our Customer Service team. This role plays an important part in keeping daily operations running smoothly by assisting with documentation, communication, scheduling, and administrative tasks. The position is fully on-site at our New Jersey office and follows regular office hours.

What you'll do as an Administrative Specialist

• Provide administrative support to the Customer Service team through data entry, document preparation, and general clerical tasks
• Manage professional email correspondence and assist with customer communications
• Help schedule service appointments and maintain accurate scheduling records
• Maintain departmental reports and ensure documentation is organized and up to date
• Conduct follow-up calls with clients to support service coordination and customer satisfaction
• Assist with day-to-day office administrative functions as needed

What we're looking for in an Administrative Specialist

• Strong organizational and time-management skills
• Excellent written and verbal communication abilities
• High attention to detail and accuracy in documentation and data entry
• Ability to manage multiple tasks in a fast-paced office environment
• Professional, team-oriented attitude with strong customer service skills
• Proficiency with common office software and administrative systems
• Experience in Paylocity is a plus

Benefits

• Competitive salary ($40,000-$50,000)
• Stable, full-time schedule with regular office hours
• Supportive team environment
• Opportunities to develop administrative and customer service skill
• Medical, dental, vision, 401(k) benefits
• Paid Time Off