On-Site Coordinator

ServiceMax Corporation; Town of Wood (WI); On-site; USD 22,730 - 32,373; Full time

Benefits offered by this job

Weekly pay

Job summary

ServiceMax Janitorial, LLC is seeking a workforce planning administrative assistant to provide high-level support to managers and supervisors, ensuring smooth client interactions. The role requires professionalism, adaptability, and the ability to prioritize.

The ideal candidate must be bilingual in Spanish and English and proficient with Outlook and Microsoft 365. Base is in Keasbey, New Jersey with responsibilities including staffing, payroll, scheduling, onboarding, and maintaining employee

Qualifications

• Must be bilingual in Spanish and English.
• Experience providing administrative support to managers and teams.
• Strong organizational and multitasking abilities.
• Proficient with Microsoft 365 and Outlook.

Responsibilities

• Assist managers and support staff with staffing, hiring, payroll, scheduling, and other admin tasks.
• Serve as first point of contact for applicants and new hires, delivering courteous service.
• Maintain employee records and sensitive documents, coordinate communications, and provide general admin support.
• Assist with payroll duties including time-tracking and onboarding for new hires.
• Support employee and client experience to ensure smooth operations.

Skills

Bilingual Spanish/English

Administrative support

Customer service

Time management

Communication

Tools

Outlook

Microsoft 365

Job description

We are a facility management and maintenance company with more than 30 years of industry experience. Our company provides contracted janitorial and mechanical services to vendors across the nation. We are a very stable and reliable company, headquartered in Chattanooga TN, and are looking for hard‑working, motivated, and reliable candidates. We have field operations in 24 states, multiple cities. This position would be based in Keasbey, New Jersey.

Company: ServiceMax Janitorial, LLC

Job Type: Full Time

Schedule: Monday-Friday, approximately 8:00 am - 12:00 noon

PAY: $20.00 Hourly, Weekly Pay

Position Overview

We are seeking a workforce planning administrative assistant that will play a critical role in our organization by providing high-level support to our managers/supervisors and ensuring seamless client interactions. This role requires professionalism, adaptability, and the ability to prioritize effectively. The ideal candidate will be technologically advanced, flexible, able to multitask, and MUST BE BI-LINGUAL (Spanish/English).

Key Responsibilities

• Assist manager and support team members with daily organizational tasks of staffing, hiring, payroll, scheduling and other administrative functions.
• Act as the first point of contact for applicants and new-hires, providing exceptional customer service and ensuring a positive experience during phone calls and professional correspondence.
• Manage office requirements, maintain employee records and sensitive documents, coordinate communications, and provide overall administrative support to ensure a well‑organized environment.
• Assist with general payroll duties to ensure timely and correct compensation for field employees. Including time‑tracking assistance and general new hire/online onboarding for applicants.
• Assist with employee and client experience to ensure smooth operations.
• Use Outlook, Microsoft 365, and other computer programs efficiently. Manage multiple tasks, projects, and deadlines, maintaining a high level of accuracy and attention to detail in everything you do.