On-Site Administrative & Operations Specialist

Arcadia; Kent (WA); On-site; USD 38,000 - 48,000; Full time

Job summary

Arcadia Inc. in Kent, WA is seeking an Administrative Assistant to provide comprehensive administrative and operational support to the Branch Manager and ensure smooth day-to-day office operations.

This role will be the central point of contact for communications, document management, and vendor coordination. You will support accounting, credit, and HR tasks as needed, manage office supplies, and assist with onboarding.

Qualifications

• High school diploma or equivalent; an Associate’s degree preferred.
• At least 2 years of administrative or office support experience, ideally in a manufacturing or industrial setting.
• Proficiency in Microsoft Office Suite and calendar management tools.
• Strong organizational abilities with proven skill in managing multiple priorities.
• Excellent written and verbal communication skills.

Responsibilities

• Serve as the primary point of contact for incoming phone calls, visitors, and general office inquiries.
• Provide administrative support to the Branch Manager by coordinating daily workflow, correspondence, schedules, and operational priorities.
• Prepare, organize, maintain, and distribute business correspondence, reports, files, and other documentation.
• Coordinate office activities and ensure the efficient flow of information throughout the branch.
• Oversee facility administration by coordinating building maintenance, repairs, office services, and workplace vendors.
• Manage vendor relationships, including scheduling services and tracking work orders.

Skills

Administrative coordination

Communication management

Travel logistics

Records management

Manufacturing office familiarity

Education

High School Diploma or Equivalent

Associate’s degree preferred

Tools

Microsoft Office Suite

Job description

Arcadia Inc. in Kent, WA is seeking an Administrative Assistant to provide comprehensive administrative and operational support to the Branch Manager and ensure smooth day-to-day office operations.

This role will be the central point of contact for communications, document management, and vendor coordination. You will support accounting, credit, and HR tasks as needed, manage office supplies, and assist with onboarding.