On-Site Administrative & Operations Coordinator

Arcadia, Inc.; Kent (WA); Hybrid; USD 29,000 - 34,000; Full time

Job summary

Arcadia Inc. in Kent, WA is seeking an Administrative Assistant to provide comprehensive administrative and operational support to the Branch Manager and ensure the smooth day-to-day operation of the branch office.

This role serves as the central contact for communications, document management, facility coordination, and vendor administration. The position requires 2+ years of administrative experience, proficiency with Microsoft Office, and strong organizational skills.

Qualifications

• High school diploma or equivalent required; Associate’s degree preferred.
• 2+ years of administrative or office support experience, ideally in a manufacturing or industrial setting.
• Proficiency in Microsoft Office Suite and calendar management tools.
• Strong organizational abilities with proven skill in managing multiple priorities.
• Excellent written and verbal communication skills.

Responsibilities

• Serve as primary point of contact for incoming calls, visitors, and inquiries.
• Coordinate daily workflow, correspondence, schedules, and priorities for the Branch Manager.
• Prepare, organize, maintain, and distribute business correspondence and reports.
• Coordinate office activities and ensure efficient flow of information across the branch.
• Oversee facility administration and coordinate building maintenance and vendor services.
• Provide administrative support for accounting, credit, and HR functions as needed.
• Maintain office supplies, equipment, and administrative resources.

Skills

Administrative coordination

Communication management

Travel logistics

Records management

Manufacturing office familiarity

Education

High school diploma or equivalent

Associate’s degree preferred

Tools

Microsoft Office Suite

Job description

Arcadia Inc. in Kent, WA is seeking an Administrative Assistant to provide comprehensive administrative and operational support to the Branch Manager and ensure the smooth day-to-day operation of the branch office.

This role serves as the central contact for communications, document management, facility coordination, and vendor administration. The position requires 2+ years of administrative experience, proficiency with Microsoft Office, and strong organizational skills.