Multidepartment Admin Assistant - Operations & Scheduling

SCO Family of Service; Town of Sodus (NY); On-site; USD 25,000 - 33,000; Full time

Job summary

SCO Family of Service in Briarwood, NY is seeking an Administrative Assistant to support our central maintenance and multiple departments. This on-site role emphasizes organizational skills, accuracy, and timely processing of invoices, reports, and personnel files.

You will handle clerical tasks, calendar coordination, and liaison with internal teams and external partners. The ideal candidate has a high school diploma or GED, 1 year of secretarial experience, proficiency in Word, Excel, and

Qualifications

• High School Diploma or GED required.
• 1 year secretarial experience; 1–4 years administrative or office management
• Ability to pass required background and health clearances.
• Excellent organizational, written, and verbal communication skills.
• Strong interpersonal skills and cultural sensitivity.
• Proficiency in Microsoft Word, Excel, Outlook, and general computer applications.
• Ability to multitask, work independently, and adapt to a fast-paced environment.
• Team-oriented mindset and ability to collaborate with diverse staff and stakeholders.

Responsibilities

• Oversee and document car maintenance activities.
• Assist with data collection for quality improvement initiatives.
• Manage bills, purchases, expenses, and order supplies/equipment.
• Maintain service logs, billing logs, and audit-ready documentation.
• Process and manage personnel files.
• Keep/organize/order supply room, inventories
• Handle general office tasks: maintenance work request and orders, filing, phones, database maintenance, data base buildings, copying, faxing..
• Provide administrative support to department leadership, including scheduling, calendar management, meeting notes, and preparation of materials.
• Organize and maintain accurate internal and external reports.
• Process invoices, department expense reports, credit card statements, and budget-related documents.
• Process employee timesheets.
• Review documents for accuracy and compliance with agency policies.
• Serve as a liaison with internal teams, external partners, government officials, vendors.
• Maintain professional and respectful communication within the organization.
• Perform additional duties as assigned.

Skills

Organizational skills

Written communication

Verbal communication

Interpersonal skills

Cultural sensitivity

Microsoft Word

Microsoft Excel

Microsoft Outlook

Multitasking

Independent work

Education

High School Diploma or GED

1 year secretarial experience

1-4 years administrative or office management

Job description

SCO Family of Service in Briarwood, NY is seeking an Administrative Assistant to support our central maintenance and multiple departments. This on-site role emphasizes organizational skills, accuracy, and timely processing of invoices, reports, and personnel files.

You will handle clerical tasks, calendar coordination, and liaison with internal teams and external partners. The ideal candidate has a high school diploma or GED, 1 year of secretarial experience, proficiency in Word, Excel, and