On-Site Administrative & Office Coordinator

IES Residential Inc; Raleigh (NC); On-site; USD 38,000 - 48,000; Full time

Job summary

IES Residential Inc in Raleigh, NC seeks an Administrative Assistant to provide crucial clerical support, manage calendars, and coordinate communications across departments.

This role requires strong organizational skills, customer service, and proficiency with MS Office. You will handle travel, meetings, document control, and ensure confidentiality while contributing to smooth daily operations on site.

Qualifications

• High school diploma or GED required.
• Strong organizational and time-management skills.
• Excellent verbal, written, and interpersonal communication.
• Experience with Microsoft Office applications.
• Ability to manage multiple priorities and meet deadlines.
• Customer service and problem-solving abilities.
• Ability to work independently and in a team.
• Maintain confidentiality and sound judgment.
• Pass pre-employment screenings.
• English reading/writing preferred; Spanish preferred.
• Accounts payable experience is a plus.

Responsibilities

• Provide administrative support including scheduling and calendar maintenance.
• Answer calls, emails, and direct correspondence professionally.
• Prepare and organize documents, reports, and filing.
• Data entry, recordkeeping, and maintaining office information.
• Coordinate office supplies and equipment.
• Assist with travel arrangements and expense reports.
• Support meeting preparation and note-taking.
• Greet visitors and vendors while delivering excellent service.

Skills

Organizational skills

Time management

Communication skills

MS Office

Customer service

Confidentiality

Teamwork

Background checks

English proficiency

Spanish proficiency

Accounts payable

Education

High school diploma or GED

Associate degree or admin experience preferred

Certifications/licenses preferred

Tools

Word

Excel

Outlook

PowerPoint

Job description

IES Residential Inc in Raleigh, NC seeks an Administrative Assistant to provide crucial clerical support, manage calendars, and coordinate communications across departments.

This role requires strong organizational skills, customer service, and proficiency with MS Office. You will handle travel, meetings, document control, and ensure confidentiality while contributing to smooth daily operations on site.