On-Site Administrative & Lab Operations Specialist

TI Verbatim Consulting; Lakewood (CO); On-site; USD 45,000 - 51,000; Full time

Job summary

TI Verbatim Consulting seeks an Administrative Support Specialist III to support CFLHD division-wide office administration and Materials Laboratory operations in Lakewood, CO. You will handle technical correspondence, quality records, scheduling, and administrative tracking.

Responsibilities include coordinating meetings, travel, and office logistics, maintaining sensitive records, and ensuring ISO quality-management documentation compliance.

Qualifications

• Bachelor’s degree OR five years of specialized administrative/secretarial experience (required).
• Tier 1 (NACI) background check (required).
• Active Personal Identity Verification (PIV) card (required).
• Experience in federal office administration, laboratory documentation, or quality management systems (preferred).

Responsibilities

• Provide on-site administrative support at FHWA CFLHD facilities in Lakewood, Colorado, including the Dakota Building and Denver Federal Center Building 52.
• Prepare, edit, format, and distribute correspondence, reports, spreadsheets, meeting materials, and records.
• Coordinate meetings, schedules, travel documentation, action items, and office logistics.
• Maintain accurate administrative records and protect sensitive Government information.
• Support other CFLHD branches and cross-train to provide continuity during planned and unplanned absences.
• Prepare administrative materials for review and approval by authorized Government personnel; do not approve transactions or obligate Government funds.
• Distribute materials, reports and technical correspondence to internal staff and external partners.
• Maintain laboratory documentation consistent with applicable ISO quality-management requirements.
• Assist with entry and tracking of laboratory labor data in project management systems such as P6 Team Member.
• Coordinate office schedules, interviews, meetings, mail distribution, telephone coverage, training, equipment, supplies, and records.
• Support time and attendance tracking, financial documentation logs, scanning and digital conversion, and ISO/APWA documentation records.
• Transport interoffice mail between the Dakota Building and Building 52 when required using a personally owned vehicle; reimbursable mileage is subject to the Federal Travel Regulation.

Skills

Attention to detail

Deadline oriented

Self-starter

Communication

Education

Bachelor’s degree or five years of specialized administrative/secretarial experience

Job description

TI Verbatim Consulting seeks an Administrative Support Specialist III to support CFLHD division-wide office administration and Materials Laboratory operations in Lakewood, CO. You will handle technical correspondence, quality records, scheduling, and administrative tracking.

Responsibilities include coordinating meetings, travel, and office logistics, maintaining sensitive records, and ensuring ISO quality-management documentation compliance.