On-Site Administrative Specialist – Lab & Records

Connexus Hub; Lakewood (CO); On-site; USD 45,000 - 48,000; Full time

Job summary

Connexus Hub, Inc. in Lakewood, CO is hiring for a full-time, on-site administrative/secretarial role supporting the CFLHD Materials Laboratory. The position runs Monday through Friday from 9:30 a.m.

to 3:30 p.m., with pay between $32.70 and $35.00 per hour, contingent on contract award and experience. Duties include coordinating lab documentation, records management, and mail runs between two buildings in Lakewood.

Qualifications

• Bachelor's degree or at least five years of administrative or secretarial experience.
• Knowledge of word processing, records management, transcription and office administration.
• Solid customer service skills: reading what people need and keeping quality consistent.
• Proficiency in Microsoft Office and Google applications.
• A valid driver's license and a personal vehicle for mail runs between the two buildings (mileage reimbursed).
• Ability to pass an FBI fingerprint check and a Tier 1 (NACI) background investigation and obtain a DOT PIV card. No security clearance is required.

Responsibilities

• Distribute materials reports and technical correspondence to internal staff and outside partners.
• Maintain laboratory documentation under ISO quality management requirements, and support records for ISO and APWA documentation systems.
• Enter and track laboratory labor data in project management systems such as Primavera P6 Team Member.
• Prepare, edit and format documents, training materials and conference documentation.
• Cover phones and keep communication logs, distribute mail, and run interoffice mail between the Dakota Building and Building 52.
• Track time and attendance, equipment and supplies, and financial and travel documentation.
• Reserve conference rooms, schedule division meetings and interviews, and coordinate meeting logistics.
• Coordinate office relocations, document scanning and digital file conversion.

Skills

Customer service

Records management

Transcription

Office administration

Education

Bachelor's degree or 5 years admin experience

Tools

Microsoft Office

Google apps

Primavera P6

Job description

Connexus Hub, Inc. in Lakewood, CO is hiring for a full-time, on-site administrative/secretarial role supporting the CFLHD Materials Laboratory. The position runs Monday through Friday from 9:30 a.m.

to 3:30 p.m., with pay between $32.70 and $35.00 per hour, contingent on contract award and experience. Duties include coordinating lab documentation, records management, and mail runs between two buildings in Lakewood.