Onsite Lab Operations & Compliance Administrator

Intellisource in; Berkeley (CA); On-site; USD 28,000 - 40,000; Full time

Job summary

IntelliSource is hiring a Laboratory Administrative Assistant to sustain efficient lab operations, support technical personnel, and ensure data integrity. The role ensures regulatory compliance, manages documentation, and coordinates equipment maintenance with vendors.

On-site: Monday–Friday, with interactions across staff, management, and external stakeholders. Requires 3–5 years in laboratory administration and a related degree; LIMS experience preferred.

Qualifications

• Requires 3–5 years of experience in laboratory administration or related environment.
• Associate’s or Bachelor’s degree in Laboratory Science or related field; equivalent combinations considered.
• LIMS experience and regulatory environment exposure preferred.

Responsibilities

• Coordinate daily laboratory administrative operations to ensure efficient workflow.
• Develop, maintain, and organize laboratory documentation, procedures, policies, and records.
• Manage scheduling, inventory tracking, purchasing requests, and vendor communications.
• Maintain laboratory files and ensure proper document control practices.
• Support onboarding and training administration for laboratory personnel.
• Support compliance with regulatory and accreditation standards (ISO 17025, CLIA, GMP, etc.).
• Coordinate internal audits, inspections, and corrective action activities.
• Maintain equipment inventories and asset tracking systems.
• Schedule preventive maintenance, calibration, validation, and certification activities.
• Coordinate equipment repairs and service calls with vendors.
• Coordinate laboratory safety inspections and corrective actions.

Skills

Regulatory compliance

Data integrity

Documentation management

Inventory control

Vendor coordination

Communication

Education

Associate’s degree in Laboratory Science

Bachelor’s degree in Laboratory Science or related field

Laboratory Information Systems (LIMS) certification

Tools

LIMS

Job description

IntelliSource is hiring a Laboratory Administrative Assistant to sustain efficient lab operations, support technical personnel, and ensure data integrity. The role ensures regulatory compliance, manages documentation, and coordinates equipment maintenance with vendors.

On-site: Monday–Friday, with interactions across staff, management, and external stakeholders. Requires 3–5 years in laboratory administration and a related degree; LIMS experience preferred.