Administrative Support Specialist III - General Operations & Materials Laboratory

TI Verbatim Consulting; Lakewood (CO); Vor Ort; USD 45.000 - 51.000; Vollzeit

Zusammenfassung

TI Verbatim Consulting seeks an Administrative Support Specialist III to support CFLHD division-wide office administration and Materials Laboratory operations in Lakewood, CO. You will handle technical correspondence, quality records, scheduling, and administrative tracking.

Responsibilities include coordinating meetings, travel, and office logistics, maintaining sensitive records, and ensuring ISO quality-management documentation compliance.

Qualifikationen

• Bachelor’s degree OR five years of specialized administrative/secretarial experience (required).
• Tier 1 (NACI) background check (required).
• Active Personal Identity Verification (PIV) card (required).
• Experience in federal office administration, laboratory documentation, or quality management systems (preferred).

Aufgaben

• Provide on-site administrative support at FHWA CFLHD facilities in Lakewood, Colorado, including the Dakota Building and Denver Federal Center Building 52.
• Prepare, edit, format, and distribute correspondence, reports, spreadsheets, meeting materials, and records.
• Coordinate meetings, schedules, travel documentation, action items, and office logistics.
• Maintain accurate administrative records and protect sensitive Government information.
• Support other CFLHD branches and cross-train to provide continuity during planned and unplanned absences.
• Prepare administrative materials for review and approval by authorized Government personnel; do not approve transactions or obligate Government funds.
• Distribute materials, reports and technical correspondence to internal staff and external partners.
• Maintain laboratory documentation consistent with applicable ISO quality-management requirements.
• Assist with entry and tracking of laboratory labor data in project management systems such as P6 Team Member.
• Coordinate office schedules, interviews, meetings, mail distribution, telephone coverage, training, equipment, supplies, and records.
• Support time and attendance tracking, financial documentation logs, scanning and digital conversion, and ISO/APWA documentation records.
• Transport interoffice mail between the Dakota Building and Building 52 when required using a personally owned vehicle; reimbursable mileage is subject to the Federal Travel Regulation.

Kenntnisse

Attention to detail

Deadline oriented

Self-starter

Communication

Ausbildung

Bachelor’s degree or five years of specialized administrative/secretarial experience

Jobbeschreibung

Position Title: Administrative Support Specialist III – General Operations & Materials LaboratoryDepartment: FHWA1Position Type: Full-Time, Hourly; Non-ExemptLocation: Lakewood, CO – FHWA CFLHD (on-site; conditional telework only with Government approval)Work Hours: Monday–Friday, 8 hours/day, 40 hours/week; schedule must cover core hours of 9:30 a.m.–3:30 p.m. Mountain TimePay Range: $32.70 - $37.00TI Verbatim Consulting Inc.’s (TIVC) mission is to \"Help People Work Better Together.\" We believe that the workplace is more than just where humans fulfill their obligations – it is where personal and collective development take place. By aligning organizational culture with strategic objectives, we provide improved performance, productivity, and profitability for our Government and Commercial clients. At TIVC, people come first.TIVC offers a competitive compensation package and benefits (medical, dental, 401(k), and more). Employees benefit from a collaborative, mission-driven culture with opportunities for professional growth and development as the company continues to expand. We value initiative, accountability, and continuous improvement, and we invest in our team’s success.TIVC is a Hispanic, woman owned small business and is certified by the Department of Veteran’s Affairs as a Service-Disabled Veteran Owned Small Business and the U.S. Women’s Chamber of Commerce as an Economically Disadvantaged Woman Owned Small Business.Overview:Support CFLHD division-wide office administration and Materials Laboratory operations, including technical correspondence, quality records, scheduling, and administrative tracking.SPECIFIC RESPONSIBILITIES MAY INCLUDE:Provide on-site administrative support at FHWA CFLHD facilities in Lakewood, Colorado, including the Dakota Building and Denver Federal Center Building 52.Prepare, edit, format, and distribute correspondence, reports, spreadsheets, meeting materials, and records.Coordinate meetings, schedules, travel documentation, action items, and office logistics.Maintain accurate administrative records and protect sensitive Government information.Support other CFLHD branches and cross-train to provide continuity during planned and unplanned absences.Prepare administrative materials for review and approval by authorized Government personnel; do not approve transactions or obligate Government funds.Distribute materials reports and technical correspondence to internal staff and external partners.Maintain laboratory documentation consistent with applicable ISO quality-management requirements.Assist with entry and tracking of laboratory labor data in project management systems such as P6 Team Member.Coordinate office schedules, interviews, meetings, mail distribution, telephone coverage, training, equipment, supplies, and records.Support time and attendance tracking, financial documentation logs, scanning and digital conversion, and ISO/APWA documentation records.Transport interoffice mail between the Dakota Building and Building 52 when required using a personally owned vehicle; reimbursable mileage is subject to the Federal Travel Regulation.EDUCATION AND TRAININGBachelor’s degree OR five years of specialized administrative/secretarial experience (required)QUALIFICATIONSTier 1 (NACI) background check (required).Active Personal Identity Verification (PIV) card (required).KNOWLEDGE AND SKILLSBachelor’s degree OR at least five years of specialized experience in administrative or secretarial services (required).Experience in federal office administration, laboratory documentation, or quality management systems (preferred).PHYSICAL AND SAFETY REQUIREMENTSReasonable accommodations are made to enable individuals with disabilities to perform essential job functionsSitting, bending, standing, walking, 8 hours per dayAble to lift 20 lbs.OTHERSAttention to detailProduce accurate, error-free workDeadline-orientedSelf-starter who thinks of innovative, faster ways to accomplish tasksFlexible and able to adapt to our dynamic environment.