On-Site Administrative & Events Coordinator

Talentify; San Rafael (CA); On-site; USD 41,000 - 46,000; Full time

Benefits offered by this job

Health insurance

Health savings account

Dental insurance

Vision insurance

Flexible spending accounts

Life insurance

Retirement plan

Job summary

Talentify in San Rafael, CA is seeking an Administrative Assistant for a 1-year on-site contract. The role requires excellent organizational skills, strong communication, and experience supporting meetings, travel, procurement, and HR-related coordination.

The successful candidate will manage calendars, arrange offsite meetings, support recruitment coordination, prepare reports, and liaise with internal partners across departments.

Qualifications

• Minimum of five years related Administrative Assistant experience.
• Experience coordinating meetings/events and supporting HR processes is a plus.
• Proficiency with Outlook and MS Office suite is required.

Responsibilities

• Provide general administrative support.
• Coordinate meetings, conference calls, and logistics including room setup and catering.
• Support recruiting by scheduling interviews and hosting candidates.
• Arrange offsite meetings (hotel, restaurants, AV).
• Assist with business travel planning and expense reports.
• Order and maintain department office supplies.
• Coordinate IT issues with IT department.
• Assist onboarding of new hires.
• Attend cross-functional BPV/CMW meetings as applicable.

Skills

Event coordination

Calendar management

Communication

Multi-tasking

Attention to detail

Education

Bachelor's degree preferred

Tools

Outlook

Microsoft Office

Word

PPT

Excel

Concur

SharePoint

Job description

Talentify in San Rafael, CA is seeking an Administrative Assistant for a 1-year on-site contract. The role requires excellent organizational skills, strong communication, and experience supporting meetings, travel, procurement, and HR-related coordination.

The successful candidate will manage calendars, arrange offsite meetings, support recruitment coordination, prepare reports, and liaise with internal partners across departments.