Administrative Assistant (Part-time)

ltdglobal; San Francisco (CA); On-site; USD 41,000 - 44,000; Part time

Job summary

ltdglobal is seeking a proactive Administrative Assistant to support the Manager and day-to-day operations of two offices in the San Francisco Bay Area. This role requires someone who can handle shifting priorities, maintain discretion with confidential information, and travel regularly between both locations as needed.

Key responsibilities include managing calendars, drafting correspondence, handling front-office duties, coordinating visits, processing invoices, organizing events, and assisting

Qualifications

• Strong organizational skills and attention to detail.
• At least 2 years of experience in operations or as an Executive Assistant.
• Proficient in Microsoft Office; strong written and verbal communication.
• Associate's degree preferred.

Responsibilities

• Manage calendaring, scheduling, correspondence, and daily priorities for the Manager.
• Draft and proofread emails, memos, reports, presentations, and other business correspondence.
• Handle front-office duties: mail, filing, phones, and ordering/tracking office supplies and equipment.
• Greet clients and vendors and coordinate visitor access.
• Serve as a point of contact between vendors/building staff and the organization, including routing maintenance requests and light property management tasks.
• Process invoices and track expenses.
• Schedule and confirm appointments, meetings, and travel arrangements.
• Organize and execute company events, meetings, and conferences (onsite and offsite) from planning through completion.
• Assist with special projects and research as assigned.
• Maintain organized digital and physical filing systems.
• Handle tasks proactively and follow through on projects to completion; run errands as needed.
• Maintain confidentiality of sensitive business and personnel information at all times.
• Travel between the two San Francisco/Bay Area locations as needed to support both sites.
• Perform other general administrative duties as assigned.

Skills

Strong organizational skills

Team-player

Written and verbal communication

Multitasking

Discretion

Professional demeanor

Education

Associate's degree or equivalent

Tools

Microsoft Office

Job description

• Part-Time – 20 hours/week, 4 hours a day – On Site, with travel required between two locations in the Bay Area


• Rate: $30–$32/hr

Overview

We're looking for a proactive Administrative Assistant to support our Manager and day-to-day operations of two offices. This role requires someone comfortable managing shifting priorities, handling confidential information with discretion, and traveling regularly between both locations as needed.

Key Responsibilities

• Manage calendaring, scheduling, correspondence, and daily priorities for the Manager.


• Draft and proofread emails, memos, reports, presentations, and other business correspondence.


• Handle front-office duties: mail, filing, phones, and ordering/tracking office supplies and equipment.


• Greet clients and vendors and coordinate visitor access.


• Serve as a point of contact between vendors/building staff and the organization, including routing maintenance requests and light property management tasks.


• Process invoices and track expenses.


• Schedule and confirm appointments, meetings, and travel arrangements.


• Organize and execute company events, meetings, and conferences (onsite and offsite) from planning through completion.


• Assist with special projects and research as assigned.


• Maintain organized digital and physical filing systems.


• Handle tasks proactively and follow through on projects to completion; run errands as needed.


• Maintain confidentiality of sensitive business and personnel information at all times.


• Travel between the two San Francisco/Bay Area locations as needed to support both sites.


• Perform other general administrative duties as assigned.

Schedule & Location

• Part-time, approximately 20 hours/week (4 hours/day)


• On-site position requiring regular travel between two locations in the Bay Area


• Schedule coordinated with the Managerbased on business needs


• Reliable transportation required

Experience & Skills Required

• Strong organizational skills, attention to detail, and a team-player mindset


• At least 2 years of experience in an operations setting and/or as an Executive Assistant


• Intermediate+ proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)


• Excellent written and verbal communication skills


• Ability to manage multiple priorities and meet deadlines in a fast-paced environment


• Professional demeanor and discretion when handling confidential information


• Associate's degree from an accredited institution, or equivalent work experience, preferred