On-Site Administrative Coordinator (Palmer, MA) | Part-Time

EMCOR Services New England Mechanical; Palmer (MA); On-site; USD 30,000 - 37,000; Part time

Job summary

New England Mechanical Services, Inc. is looking for a part-time Administrative Assistant to work on-site at our Palmer, MA location.

The role runs 25–29 hours per week, from 9:00am to 2:00pm, with flexibility on the weekly schedule to meet business needs. Responsibilities include providing administrative support to leadership, coordinating meetings and calendars, maintaining records, handling accounts payable tasks, greeting visitors, and assisting with internal communications and mail/shipping

Qualifications

• High school diploma or GED required; an Associate degree is preferred.
• Experience supporting multiple departments and handling competing priorities is preferred.
• Proficiency with scheduling, document management, accounts payable support, and general office operations is desirable.

Responsibilities

• Serve as the primary point of contact for administrative requests from leadership and staff.
• Organize meetings, maintain calendars, prepare materials, and record meeting minutes.
• Create and maintain correspondence, forms, reports, and other business documents.
• Process expense reports, issue checks related to permits and licenses, and manage AP related tasks.
• Answer calls, greet visitors, and support front-office operations.
• Coordinate shipping, mail, and vendor shipments; assist with office supply ordering.
• Maintain filing systems, licensing records, and project trackers.

Skills

Time management

Organization

Written and verbal communication

Confidentiality

Customer service

Independent working

Education

High school diploma or GED

Associate degree in Business Administration or Office Management

Tools

Microsoft Office

Job description

New England Mechanical Services, Inc. is looking for a part-time Administrative Assistant to work on-site at our Palmer, MA location.

The role runs 25–29 hours per week, from 9:00am to 2:00pm, with flexibility on the weekly schedule to meet business needs. Responsibilities include providing administrative support to leadership, coordinating meetings and calendars, maintaining records, handling accounts payable tasks, greeting visitors, and assisting with internal communications and mail/shipping