HVAC Admin Coordinator — Scheduling, Invoicing, & Support

Aire Serv; Melbourne (FL); On-site; USD 21,000 - 23,000; Full time

Job summary

Aire Serv Melbourne, FL is seeking an Administrative Assistant to provide essential support for the HVAC Installation Department. The ideal candidate brings 2+ years of admin experience and is detail-oriented, organized, and capable of multitasking in a fast-paced office.

You will work with vendors to obtain quotes, enter and track purchase orders and invoices, and assist with permits, scheduling, invoicing, and service requests. Proficiency in Service Titan and strong communication are valued.

Qualifications

• 2+ years of administrative service experience.
• Detail-oriented with strong organizational skills.
• Multitasking and time management abilities.
• Ability to work independently to complete assignments.
• Strong written and verbal communication skills.
• Willingness to learn new methods.

Responsibilities

• Provide administrative support for the HVAC Installation Department.
• Work with vendors to obtain quotes for customer estimates.
• Enter and track purchase orders and invoices.
• Order permits and inspections and monitor job progress.
• Assist with invoicing, bookkeeping, estimates, and service requests.
• Maintain schedules for offices, installations, and dispatch coordination.
• Support HVAC field technicians and coordinate with lead coordinators.
• Track repairs in Service Titan.
• Collaborate with managers on other administrative duties.

Skills

Administrative experience

Detail-oriented

Multitasking

Independent work

Written communication

Verbal communication

Service Titan

Tools

Service Titan

Job description

Aire Serv Melbourne, FL is seeking an Administrative Assistant to provide essential support for the HVAC Installation Department. The ideal candidate brings 2+ years of admin experience and is detail-oriented, organized, and capable of multitasking in a fast-paced office.

You will work with vendors to obtain quotes, enter and track purchase orders and invoices, and assist with permits, scheduling, invoicing, and service requests. Proficiency in Service Titan and strong communication are valued.