Administrative Project Coordinator - Construction

Tews Company; Davenport (FL); On-site; USD 33,000 - 36,000; Full time

Job summary

Tews Company is seeking an Administrative Project Coordinator - Construction in Davenport, FL. This 90-day contract role combines administrative coordination with construction knowledge to ensure residential projects are properly prepared and documented for HVAC installation.

Key duties include maintaining project files, reviewing scopes and pricing, coordinating permits and inspections, and keeping builder portals up to date.

Qualifications

• Previous administrative or project coordination experience within construction, HVAC, or a related trade preferred.
• Ability to understand construction scopes of work, material pricing, and estimates.
• Experience obtaining permits and scheduling inspections strongly preferred.
• Proficiency in Microsoft Office; ServiceTitan experience a plus.
• Strong attention to detail, organization, and communication skills.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Prepare and maintain construction job files, schedules, and project documentation.
• Review scopes of work, material pricing, and estimates for accuracy.
• Coordinate building permits, renewals, and inspections.
• Maintain builder portals and update project information.
• Ensure job documentation and materials are properly prepared for HVAC installation crews.
• Maintain accurate records in ServiceTitan or similar systems.
• Communicate with builders, field supervisors, and internal departments to resolve discrepancies.

Skills

Administrative support

Project coordination

Construction knowledge

Microsoft Office

ServiceTitan experience

Tools

ServiceTitan

Job description

Administrative Project Coordinator - Construction

Location: Davenport, FL

Job Description

Pay: $24–$26/hour

Duration: 90-day contract

Our client is seeking a detail-oriented Administrative Project Coordinator to support residential new construction projects. This role combines administrative coordination with construction knowledge to ensure jobs are accurately prepared, documented, and ready for installation.

Key Responsibilities:

• Prepare and maintain construction job files, schedules, and project documentation.


• Review scopes of work, material pricing, and estimates for accuracy.


• Coordinate building permits, renewals, and inspections.


• Maintain builder portals and update project information.


• Ensure job documentation and materials are properly prepared for HVAC installation crews.


• Maintain accurate records in ServiceTitan or similar systems.


• Communicate with builders, field supervisors, and internal departments to resolve discrepancies.

Qualifications:

• Previous administrative or project coordination experience within construction, HVAC, or a related trade preferred.


• Ability to understand construction scopes of work, material pricing, and estimates.


• Experience obtaining permits and scheduling inspections strongly preferred.


• Proficiency in Microsoft Office; ServiceTitan experience a plus.


• Strong attention to detail, organization, and communication skills.


• Ability to manage multiple priorities in a fast-paced environment.