HVAC Service Admin: Scheduling, Data & Support

McCloskey Mechanical; Orlando (FL); On-site; USD 45,847,000 - 57,308,000; Full time

Job summary

McCloskey Mechanical Contractors, Inc. is seeking an Administrative Assistant for the HVAC Service Department located in Orlando, FL. The role focuses on data compilation, reporting, and spreadsheet maintenance to support the Service Manager.

The candidate will manage scheduling, create work orders, dispatch technicians, and handle customer communications. Proficiency with Microsoft Office and foundational databases is required; experience with government permits and inspections is a plus.

Qualifications

• Must be able to multi-task with little direction and set priorities.
• Experience with data compilation, reporting and Excel spreadsheets.
• Proficient in Microsoft Office applications.
• Ability to maintain continuity and flow of scheduled work.
• Write, edit and proofread correspondence and documents.
• Team player who can work with Contractors and Project Managers.
• Strong customer service and problem solving abilities.

Responsibilities

• Support the Service Manager with data compilation and reporting.
• Create and manage Excel spreadsheets and statistics.
• Maintain daily workflow and scheduling of service tasks.
• Create work orders and utilize dispatching and invoicing software.
• Answer phones and communicate with customers and employees.
• Collaborate with Contractors, Project Managers and government liaisons.

Skills

Multi-tasking

Data compilation

Excel

Microsoft Office

Written communication

Teamwork

Problem solving

Communication with gov't liaisons

Prioritization

Education

Experience in similar admin role

Tools

Foundation database

Dispatching software

Invoice creation software

Microsoft Office

Job description

McCloskey Mechanical Contractors, Inc. is seeking an Administrative Assistant for the HVAC Service Department located in Orlando, FL. The role focuses on data compilation, reporting, and spreadsheet maintenance to support the Service Manager.

The candidate will manage scheduling, create work orders, dispatch technicians, and handle customer communications. Proficiency with Microsoft Office and foundational databases is required; experience with government permits and inspections is a plus.