On-Site Administrative Assistant — Logistics & Equipment

TRC Talent Solutions; Oklahoma; On-site; USD 42,000 - 52,000; Full time

Job summary

TRC Talent Solutions is seeking an Administrative Assistant to support daily office and site operations for a growing industrial organization in Duke, OK. The role is fully on-site, with responsibilities spanning visitor reception, travel coordination, and equipment tracking.

The ideal candidate has 2+ years of admin or logistics experience and is proficient with Microsoft Office. This position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks

Qualifications

• 2+ years of administrative, office support, logistics, construction-site, warehouse, or similar experience preferred.
• Strong proficiency with Microsoft Office, including Outlook, Excel, Word, and Teams.
• Ability to manage multiple priorities and meet daily reporting deadlines.
• Comfortable working with employees, vendors, contractors, and visitors in a professional environment.
• Previous experience in a manufacturing, construction, industrial, warehouse, or project-site environment is preferred.
• Experience coordinating travel or hotel accommodations is a plus.
• Basic knowledge of purchase orders, invoices, and vendor coordination is preferred.
• Bilingual English/Spanish skills are a plus.
• Comfortable working in both an office and active industrial or project-site environment.
• Ability to walk through equipment storage and staging areas and follow all required site safety and PPE requirements.
• Ability to occasionally lift office supplies weighing up to 25 pounds.

Responsibilities

• Welcome and assist visitors with general information, accommodations, and site access.
• Coordinate hotel reservations and accommodations for employees, contractors, and business visitors.
• Monitor office supply inventory and place orders as needed.
• Coordinate routine and special office cleaning services with outside vendors.
• Assist with email correspondence, document preparation, filing, data entry, and meeting coordination.
• Coordinate with site and logistics teams to support storage, organization, and tracking of equipment movement throughout the site.
• Prepare and distribute daily equipment delivery and condition reports.
• Photograph incoming equipment and document any visible damage, discrepancies, or concerns.
• Maintain organized electronic and physical files for reports, photographs, delivery records, and other documentation.
• Communicate equipment, delivery, storage, or condition concerns to the appropriate team members.
• Support additional office and site coordination needs as they arise.

Skills

Administrative support

Office coordination

Multitasking

Communication

Tools

Microsoft Office

Outlook

Excel

Word

Teams

Job description

TRC Talent Solutions is seeking an Administrative Assistant to support daily office and site operations for a growing industrial organization in Duke, OK. The role is fully on-site, with responsibilities spanning visitor reception, travel coordination, and equipment tracking.

The ideal candidate has 2+ years of admin or logistics experience and is proficient with Microsoft Office. This position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks