Equipment & Logistics Administrator

Prince Contracting, LLC; Tampa (FL); On-site; USD 40,000 - 60,000; Full time

Job summary

Prince Contracting, LLC is seeking an Equipment Administrator to provide administrative coordination for the Equipment Department. This role supports the preparation of reports to the corporate office, handles logistics and finances, and maintains communications and files across sites.

The position involves processing invoices, coordinating equipment transfers, assisting HR with onboarding, and ensuring proper documentation and timekeeping. Strong MS Office and SharePoint skills are essential.

Qualifications

• Two years in an administrative or customer service environment.
• Proficient with Microsoft Office and SharePoint.
• Strong organizational and interpersonal skills.
• Excellent oral and written communication skills.
• Must be able to lift up to 40 pounds occasionally.

Responsibilities

• Effectively communicate job site issues to project team.
• Process invoices.
• Route documents and correspondence internally and externally.
• Coordinate equipment transfers and maintain transfer records.
• Assist HR with onboarding of new hires.
• Prepare field purchase orders.
• Monitor communications systems and arrange repairs when needed.
• Maintain document control and upload files to SharePoint.
• Order office and safety supplies for the office.
• Assist with safety program documentation as needed.
• Create and assist employees with expense reports.
• Maintain Certificate of Insurance records from vendors and subs.
• Maintain all employee and equipment time in Heavy Job.

Skills

Organizational skills

Interpersonal skills

Written and verbal communication

Microsoft Office proficiency

Education

High School Diploma or equivalent

Tools

SharePoint

Microsoft Office

Job description

Prince Contracting, LLC is seeking an Equipment Administrator to provide administrative coordination for the Equipment Department. This role supports the preparation of reports to the corporate office, handles logistics and finances, and maintains communications and files across sites.

The position involves processing invoices, coordinating equipment transfers, assisting HR with onboarding, and ensuring proper documentation and timekeeping. Strong MS Office and SharePoint skills are essential.