Administrative Support IV

Tundra Technical Solutions; Austin (TX); On-site; USD 34,000 - 55,000; Full time

Job summary

Tundra Technical Solutions is seeking a highly experienced administrative professional to support a Fortune 100 company onsite in a fast-paced environment. The role handles daily office operations, logistics, and budget-related tasks for a growing site of trailers in a remote location.

Expect a leadership role coordinating staff, managing calendars, and delivering professional communications and presentations. This is a 4-month contract with the possibility of extension based on performance.

Qualifications

• Minimum 3–5 years in an administrative or office management role.
• Familiar with a wide range of administrative concepts and procedures.
• Experience in complex, multi-faceted admin responsibilities; field-based site preferred.

Responsibilities

• Manage daily office operations across onsite trailers, including supply inventory and upkeep.
• Coordinate meals and onsite food service to support morale and productivity.
• Oversee office moves, seating, and space planning as the site grows.
• Schedule appointments and maintain calendars for site managers and team leads.
• Serve as main contact for callers and visitors; direct inquiries accordingly.
• Compose memos, transcribe notes, and prepare professional communications.
• Develop presentations for internal and external stakeholders.
• Generate operational and administrative reports regularly and ad-hoc.
• Process invoices and expense reports accurately and timely.
• Handle multiple concurrent projects and meet deadlines.
• Assist with compiling and developing the annual budget as needed.
• Direct and coordinate work of support staff or junior admins.
• Identify improvements to site operations and implement solutions.

Skills

Organizational skills

Verbal communication

Written communication

Leadership

Independent work

Creative thinking

Logistics coordination

Budgeting

Time management

Team collaboration

Education

High school diploma

Job description

We are seeking a highly experienced and resourceful administrative professional to support a Fortune 100 company in a dynamic, fast-paced job site environment. This is a 4-month contract with the opportunity for extension.

This role goes beyond traditional office support, serving as the operational backbone of an onsite team by managing daily office functions, coordinating logistics, and ensuring the site runs smoothly and efficiently. With a growing onsite presence across multiple trailers in a remote location, this individual will play a critical role in maintaining team morale, productivity, and organization. A wide degree of creativity, initiative, and independent judgment is expected, and the ability to lead and direct the work of others is a key component of success in this position.

Responsibilities:

• Manage daily office operations across onsite trailers, including supply inventory management, restocking, and common-area upkeep
• Coordinate meal planning and onsite food service for site teams to support morale and productivity in a remote work environment
• Oversee office moves, seating assignments, and space planning as the onsite team continues to grow
• Schedule appointments and maintain calendars for site managers and team leads
• Serve as a primary point of contact for callers and visitors, providing information and directing inquiries appropriately
• Compose memos, transcribe notes, and prepare professional correspondence and communications
• Research, develop, and deliver presentations for internal and external stakeholders
• Generate operational and administrative reports on a regular and ad-hoc basis
• Prepare, process, and monitor invoices and expense reports with accuracy and timeliness
• Handle multiple concurrent projects, prioritizing effectively to meet deadlines
• Assist with compiling and developing the annual budget as needed
• Direct and coordinate the work of support staff or junior administrative personnel as required
• Identify opportunities to improve site operations and implement practical solutions

Skills:

• Strong organizational and time management skills with the ability to manage multiple priorities simultaneously
• Excellent written and verbal communication skills
• Proficiency in composing professional documents, reports, and presentations
• Solid understanding of budgeting, invoicing, and expense reporting processes
• Ability to exercise sound judgment and work independently with minimal supervision
• High degree of creativity and problem-solving ability in a dynamic, remote environment
• Experience coordinating logistics such as meal planning, supply procurement, and space management
• Ability to lead, direct, and motivate support staff effectively
• Strong interpersonal skills and a team-oriented mindset
• Adaptability and resilience in a fast-changing, field-based work setting

Experience:

• Minimum of 3-5 years of experience in an administrative or office management role, or in a closely related field
• Demonstrated familiarity with a wide variety of administrative concepts, practices, and procedures
• Proven track record of managing complex, multi-faceted administrative responsibilities
• Prior experience in a construction, industrial, or field-based site environment is strongly preferred
• Experience coordinating logistics, vendor relationships, or facilities management is a plus

Qualifications:

• High school diploma or equivalent required
• Additional coursework or training in business administration, office management, or a related discipline is a plus

This is a truly unique opportunity to take ownership of a critical support role at the heart of a growing, high-energy job site. You won't be confined to a traditional office setting. Instead, you'll be an essential part of a close-knit team working toward meaningful goals in a dynamic environment. Your contributions will be visible and valued every day, from keeping the team fueled and organized to ensuring operations run without a hitch.

If you thrive on variety, take pride in creating order out of complexity, and want a role where your impact is felt across the entire team, this is the position for you.