Administrative Assistant - Front Desk & Operations Support

Educational Data Systems, Inc.; Northern (KY); Hybrid; USD 41,000 - 50,000; Full time

Job summary

Educational Data Systems, Inc. is seeking an Administrative Assistant to support PA CareerLink One-Stop operations in Berks County. The role requires initiative, independence, strong organizational skills, and a customer-focused approach to confidential matters.

Responsibilities include receptionist support, filing, meeting prep, and data integrity tasks. The ideal candidate has extensive admin experience and proficiency in Microsoft Word, Excel, PowerPoint and Outlook, with a valid PA driver’s

Qualifications

• 7 years of experience in a customer service environment.
• Administrative/Office experience preferred.
• Any equivalent combination of education and experience that provides required knowledge and skills.
• Valid Pennsylvania driver’s license.

Responsibilities

• Back up coverage for the front desk receptionist.
• Establish and maintain administrator’s files, records, mail and invoices.
• Prepare agendas and minutes for meetings with staff and partners.
• Proofread and edit documents as assigned.
• Coordinate with site administrator on data integrity and requests.
• Obtain quotes and manage inventory forms as needed.
• Assist in coordinating room rentals and bookings within the building.
• Maintain materials for committees and ensure up-to-date documents.
• Generate security guard timesheets and maintain related docs.
• Identify building maintenance issues and assist with tasks.

Skills

Customer service

Administrative support

Oral and written communication

Organizational skills

Microsoft Office

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Educational Data Systems, Inc. is seeking an Administrative Assistant to support PA CareerLink One-Stop operations in Berks County. The role requires initiative, independence, strong organizational skills, and a customer-focused approach to confidential matters.

Responsibilities include receptionist support, filing, meeting prep, and data integrity tasks. The ideal candidate has extensive admin experience and proficiency in Microsoft Word, Excel, PowerPoint and Outlook, with a valid PA driver’s