Admin Assistant

System One; Bethlehem (Northampton County); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Spending accounts

Life insurance

Voluntary plans

401(k) plan

Job summary

System One is seeking an Administrative Assistant to support a corporate front desk and general office operations in Bethlehem, PA. This fully onsite role runs Monday–Friday, 8:00 AM–4:30 PM, handling visitor greetings, phone/email management, mail, shipping, meetings, and cross-functional coordination.

Ideal candidates will have excellent MS Office skills, discretion with confidential information, and the ability to adapt to changing priorities.

Qualifications

• High school diploma or GED required.
• At least 2 years of administrative experience in an office environment (non-remote).
• Strong Microsoft Office skills: Outlook, Word, PowerPoint, Excel, and SharePoint.
• Experience with SAP S/4HANA, Kofax, and internal compliance systems preferred.

Responsibilities

• Greet visitors and direct them appropriately as the primary receptionist.
• Manage general telephone and email correspondence; route messages.
• Maintain and track temporary and contractor badges for the office.
• Distribute mail and notify employees of package deliveries.
• Prepare outgoing mail and handle shipments with major carriers.
• Perform data entry, filing, scanning, and other admin tasks.
• Coordinate tradeshow logistics and related expenses.

Skills

Microsoft Office

Outlook

Word

PowerPoint

Excel

SharePoint

SAP S/4HANA

Kofax

Confidentiality

English proficiency

Education

High school diploma or GED

Tools

SAP S/4HANA

Kofax

Internal compliance systems

Job description

Job Title: Admin Assistant
Location: Bethlehem, PA
Type: Direct Hire
Work Model: On-Site
Hours: 40.0

Overview

Administrative Assistant needed for a fully onsite, Monday–Friday (8:00 AM–4:30 PM) role supporting a corporate office front desk and general administrative operations in the Bethlehem, PA area. Responsibilities include greeting visitors, answering phones, managing badges, shipping/receiving packages, coordinating meetings/events, maintaining supplies, and providing cross-functional support (HR, IT, Supply Chain, Quality). Ideal candidates have prior receptionist/administrative experience, strong Microsoft Office skills, professionalism, and the ability to manage changing priorities with discretion.

Responsibilities

• Serve as the primary receptionist, greeting and directing visitors, vendors, contractors, candidates, and new hires.
• Manage general telephone and email correspondence, including monitoring the company voicemail and routing messages appropriately.
• Maintain and track temporary and contractor badges for the corporate office.
• Distribute incoming mail and notify employees of package deliveries.
• Prepare outgoing mail and shipments with USPS, FedEx, UPS, and DHL; assist with resolving carrier issues and maintain shipping supplies.
• Perform administrative duties such as document preparation, electronic filing, scanning, data entry, and faxing.
• Maintain organized inventory of promotional items for employee prizes and initiatives.
• Coordinate tradeshow logistics, including attendee registration, hotel accommodations, lead retrieval, booth displays, marketing materials, and expense tracking.
• Assist with international shipping documentation, including invoices, Certificates of Analysis, and customs paperwork.
• Support HR with interview scheduling, onboarding, and termination processes, including badges, welcome bags, and office tours.
• Maintain and order IT equipment, provide support for sign-in tablets, and update office monitor content.
• Coordinate building maintenance, cleaning services, and office supplies.
• Organize employee engagement activities such as company events, tournaments, and food drives.

Requirements

• High school diploma or GED required
• At least 2 years of administrative experience in an office environment (non-remote)
• Strong Microsoft Office skills: Outlook, Word, PowerPoint, Excel, and SharePoint
• Experience with SAP S/4HANA, Kofax, and internal compliance systems preferred
• Ability to handle confidential information discreetly
• Excellent verbal and written communication skills in English
• Dependable, organized, and able to manage multiple priorities
• Positive attitude and professional demeanor
• Flexible and proactive with a willingness to assist with physical tasks and office needs

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

• medical
• dental
• vision
• spending accounts
• life insurance
• voluntary plans
• participation in a 401(k) plan

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.