On-Site Administrative Assistant for Legal Docs & Reception

McCalla Raymer Leibert Pierce, LLP; Orlando (FL); Hybrid; USD 32,000 - 42,000; Full time

Job summary

McCalla Raymer Leibert Pierce, LLP in Orlando, FL is seeking a full-time on-site Administrative Assistant to manage physical filing, logging and maintaining legal documents, and to handle inbound/outbound mail, reception, copying, scanning and front-desk tasks.

The role requires a strong work ethic and the ability to work well independently or in a team, with excellent verbal and written communication and proficiency in MS Office; no prior legal experience is required.

Qualifications

• Must have excellent verbal and written communication skills.
• Must have proficiency in MS Office suite.
• Must be committed to providing exceptional customer service.
• Must be able to work with others in a congenial and team-oriented manner.
• Must be self-motivated.
• Must possess exceptional organizational skills; the position requires the ability to multi-task and be adaptable to continual change.
• Must have excellent attention to detail.

Responsibilities

• Filing, logging and maintaining legal documents.
• Providing reception, answering and routing calls on a multi-line phone system.
• Document scanning, copying and mailing.
• Filing and recording legal documents.
• Working independently in the office at times with department support always available.
• Consistently and accurately updating case management systems.
• Retrieving and responding to a variety of clients and internal firm requests via phone or email.
• Learning basic legal documents and terminology.
• Ensuring timely, courteous, and thorough responses to a heavy volume of email correspondence.
• Providing exceptional customer service to clients at every level of interaction.
• Providing support to attorneys in a high volume, time sensitive atmosphere.
• Maintaining strict confidentiality of client and borrower information and firm processes.
• Performing other duties and responsibilities as needed.
• Ability to carry 10 pounds or more

Skills

Verbal and written communication

MS Office proficiency

Customer service

Team oriented

Self-motivated

Organizational skills

Attention to detail

Education

High school degree

College degree preferred

4–5 years experience or recent graduate

Job description

McCalla Raymer Leibert Pierce, LLP in Orlando, FL is seeking a full-time on-site Administrative Assistant to manage physical filing, logging and maintaining legal documents, and to handle inbound/outbound mail, reception, copying, scanning and front-desk tasks.

The role requires a strong work ethic and the ability to work well independently or in a team, with excellent verbal and written communication and proficiency in MS Office; no prior legal experience is required.