Notary-Ready Administrative Assistant (On-Site)

McCalla Raymer Leibert Pierce, LLP; New Orleans (LA); Hybrid; USD 35,000 - 45,000; Full time

Job summary

McCalla Raymer Leibert Pierce, LLP in New Orleans, LA seeks a full-time, on-site Administrative Assistant with a focus on front desk duties, mail handling, document scanning and filing, and general office support. The role requires a notary or plans to take the notary exam, and no previous legal experience is required.

Candidates must be capable of working independently or within a team, exhibit strong organizational skills, and deliver exceptional customer service in a fast-paced environment.

Qualifications

• Must have excellent verbal and written communication skills.
• Must be proficient in MS Office suite.
• Must be committed to providing exceptional customer service.
• Must be able to work well with others in a team environment.
• Must be self-motivated and highly organized.

Responsibilities

• Handle inbound and outbound mail, reception, copying, scanning, and filing of legal documents.
• Provide front desk support and answer routing of calls on a multi-line phone system.
• Notarize documents as needed and learn basic legal terminology.
• Maintain confidentiality of client information and firm processes.
• Update case management systems accurately and timely.
• Assist attorneys and clients in a high-volume, time-sensitive environment.

Skills

MS Office proficiency

Verbal and written communication

Customer service

Team-oriented

Organizational skills

Education

Notary or pursuing notary exam

High school diploma required

College degree preferred

Job description

McCalla Raymer Leibert Pierce, LLP in New Orleans, LA seeks a full-time, on-site Administrative Assistant with a focus on front desk duties, mail handling, document scanning and filing, and general office support. The role requires a notary or plans to take the notary exam, and no previous legal experience is required.

Candidates must be capable of working independently or within a team, exhibit strong organizational skills, and deliver exceptional customer service in a fast-paced environment.