Legal Admin & Front Desk Specialist

McCalla Raymer Leibert Pierce LLP; Chicago (IL); On-site; USD 34,000 - 52,000; Full time

Job summary

McCalla Raymer Leibert Pierce LLP in Chicago, IL is seeking a full-time, on-site Administrative Assistant to support the front desk, mail, scanning, filing and general office tasks. No legal experience is required, and the role can be performed independently or with team assistance.

The position emphasizes strong communication, organization, and customer service within a fast-paced, confidential environment and requires the ability to lift up to 25 pounds.

Qualifications

• Excellent verbal and written communication skills.
• Proficiency in MS Office suite.
• Committed to providing exceptional customer service.
• Able to work with others in a congenial and team-oriented manner.
• Self-motivated with strong organizational skills.
• Ability to multi-task and adapt to continual change.
• Excellent attention to detail.

Responsibilities

• Document scanning, copying and mailing.
• Filing and recording legal documents.
• Working independently in the office at times with department support always available.
• Consistently and accurately updating case management systems.
• Retrieving and responding to a variety of clients and internal firm requests via phone or email.
• Learning basic legal documents and terminology.
• Ensuring timely, courteous, and thorough responses to a heavy volume of email correspondence.
• Providing exceptional customer service to clients at every level of interaction.
• Providing support to attorneys in a high volume, time sensitive atmosphere.
• Maintaining strict confidentiality of client and borrower information and firm processes.
• Performing other duties and responsibilities as needed.
• Ability to carry 10 pounds or more

Skills

Communication

Customer service

Teamwork

Organization

Multitasking

Attention to detail

Education

High school diploma

College degree strongly preferred

Tools

MS Office

Job description

McCalla Raymer Leibert Pierce LLP in Chicago, IL is seeking a full-time, on-site Administrative Assistant to support the front desk, mail, scanning, filing and general office tasks. No legal experience is required, and the role can be performed independently or with team assistance.

The position emphasizes strong communication, organization, and customer service within a fast-paced, confidential environment and requires the ability to lift up to 25 pounds.