Student Housing Office Manager & Admin Lead

Penn State University; University Park (TX); On-site; USD 41,000 - 59,000; Full time

Benefits offered by this job

75% tuition discount

Job summary

Penn State University is seeking an Office Manager within Housing Operations, a division of Auxiliary & Business Services, to be the first point of contact for students and families on campus. The role includes payroll processing, calendar management, and administrative support across multiple offices and staff groups.

The position is on-campus in University Park, with a strong focus on coordinating staff, budgets, and service delivery while upholding Penn State values and confidentiality

Qualifications

• GED or HS diploma.
• 2+ years of relevant experience.
• Excellent written and verbal communication skills.
• Ability to handle sensitive and confidential information.
• Proficiency in Microsoft Office (O365) programs.

Responsibilities

• Process daily payroll, reconciling and authorizing bi-weekly payroll and submitting to supervisor.
• Assist employees with questions regarding benefits, payroll, and time off.
• Maintain employee and office files, create reports and forms.
• Attend meetings, take minutes, and participate in committees.
• Support management with projects, copying, spreadsheets, signage, and requests.
• Schedule calendars, coordinate travel, and process reimbursements.
• Monitor budgets, maintain inventory, and reconcile purchases.
• Handle maintenance requests and key/door access coordination.
• Answer phones and resolve or refer student and parent questions.
• Communicate with campus departments, students, and families in person or by email/phone.
• Hire, train, and supervise student and temporary office workers.

Skills

Payroll processing

Office administration

Communication

Records management

Meeting coordination

Education

HS Diploma

Tools

Microsoft Office

HRIS

Job description

Penn State University is seeking an Office Manager within Housing Operations, a division of Auxiliary & Business Services, to be the first point of contact for students and families on campus. The role includes payroll processing, calendar management, and administrative support across multiple offices and staff groups.

The position is on-campus in University Park, with a strong focus on coordinating staff, budgets, and service delivery while upholding Penn State values and confidentiality