Administrative Assistant

Direct Staffing Inc; Sunnyvale (CA); On-site; USD 31,684 - 34,440; Full time

Job summary

A leading staffing agency is seeking an experienced Administrative Assistant for a technology company in Sunnyvale, CA. The role involves providing administrative support to the Product Design team, managing schedules, organizing travel, and assisting with events. Candidates should be well-organized, able to multitask, and possess strong communication skills. This is a 6-month contract position starting September 5, 2017, with a pay rate of $23-$25/hour.

Qualifications

• Experience as an Administrative Assistant in a fast-paced environment.
• Ability to effectively manage scheduling and travel arrangements.
• Strong communication skills for interaction with senior leaders.

Responsibilities

• Manage the team’s daily calendar and prioritize schedules.
• Organize domestic and international travel arrangements.
• Be the main point of contact for building-related issues.
• Support staff meetings and organize team events.
• Process purchase orders and expense reports.
• Maintain conference rooms and common areas.

Skills

Organizational skills

Multi-tasking

Flexibility

Problem solving

Collaboration

Job description

Job Description

Administrative Assistant

Kelly Services is currently recruiting for an experienced Administrative Assistant for our client, one of the world’s leading innovative technology companies, at its location in Sunnyvale, CA. This position provides Administrative support to the Product Design team, senior Directors and VP. In this role you frequently interact with other senior leaders and their administrative staff. The successful candidate will have a collaborative and friendly work style, be exceptionally well-organized, able to effectively multi-task and prioritize.

This is a 6 month contract position covering a leave-of-absence and starts on September 5, 2017. The pay range for this position is $23-$25/hour.

Responsibilities

• Managing team’s daily calendar, demonstrating flexibility and problem solving abilities to adjust or prioritize schedules based on last minute changes.
• Organizing domestic and international travel arrangements.
• Main point of contact for all things building related, work closely with Facilities and Building Rep.
• Organizing and supporting staff meetings, teleconferences, team off sites, and other events.
• Given global nature of the business may require morning or evening calls.
• Process and manage purchase orders, expense reports and corp card purchases.
• Manage conference rooms, maintain common areas.
• Responsible for administrative support to a department or individuals; including typing, filing, answering phones, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies and sorting/distributing mail.
• May work on special projects such as purchase order entry.

Additional Information

All your information will be kept confidential according to EEO guidelines.