On-Site Admin & Front Desk Coordinator – Construction

JOHNLEONARD; Boston (MA); On-site; USD 28,000 - 36,000; Full time

Job summary

JOHN LEONARD, a well-established construction and real estate development company, seeks a Front Desk & Administrative Coordinator to support executives, project managers, and daily operations at our Roxbury, MA office.

This on-site role will greet visitors, screen calls, manage mail, coordinate meetings, and maintain records. Ideal candidates have 5+ years of administrative experience, strong communication, and proficiency with Microsoft Office.

Qualifications

• 5+ years of administrative assistant, office coordinator, executive support, or front desk receptionist experience.
• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.
• Experience handling confidential information with discretion.
• High school diploma or equivalent.

Responsibilities

• Welcome visitors, clients, vendors, subcontractors, and business partners professionally.
• Answer, screen, and route incoming phone calls and inquiries.
• Manage mail, deliveries, and courier services.
• Maintain reception areas to professional standards.
• Monitor and manage the company's general email inbox.
• Provide administrative support to senior leadership and project teams.
• Prepare and maintain construction documentation, contracts, permits, insurance certificates, and project files.
• Assist with document management and recordkeeping.
• Coordinate meetings, catering, and event logistics.
• Provide calendar and scheduling support using Microsoft Outlook.
• Maintain office supply inventory and vendor relationships.
• Support day-to-day office operations and special projects.
• Assist with administrative tasks to ensure efficient business operations.

Skills

Administrative support

Office coordination

Executive support

Front desk reception

Microsoft Office

Confidential information

Education

High School diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

JOHN LEONARD, a well-established construction and real estate development company, seeks a Front Desk & Administrative Coordinator to support executives, project managers, and daily operations at our Roxbury, MA office.

This on-site role will greet visitors, screen calls, manage mail, coordinate meetings, and maintain records. Ideal candidates have 5+ years of administrative experience, strong communication, and proficiency with Microsoft Office.