Administrative Assistant

Green Key Resources; New York (NY); On-site; USD 50,000 - 60,000; Full time

Job summary

A construction company is seeking a Front Desk Administrative Assistant in Suffolk County, NY. The role involves greeting visitors, managing phone calls, and providing office support. Ideal candidates will have an Associate's degree and 3-5 years in administrative roles, proficient in Microsoft Office, with strong communication and organizational skills. This position is fully on-site, working Monday to Friday, 8 am to 4 pm, offering a salary of $50-60K.

Qualifications

• 3-5 years of experience in front desk or administrative roles.
• Proficiency in Microsoft Office applications.
• Strong communication skills and professional demeanor.

Responsibilities

• Greet and assist visitors, clients, and vendors professionally.
• Answer and direct incoming phone calls with accurate information.
• Manage incoming and outgoing mail and deliveries efficiently.
• Maintain a clean and organized front desk and common areas.
• Provide administrative support to project teams and office management.
• Assist with document preparation, scanning, copying, and filing.
• Coordinate and schedule meetings effectively.
• Take meeting notes and distribute them to stakeholders.
• Support overall office operations and perform additional tasks.

Skills

Microsoft Word

Microsoft Outlook

Microsoft Excel

Written communication

Verbal communication

Organizational skills

Education

Associate's degree or equivalent

Job description

An established construction company based in Suffolk County is seeking a Front Desk Administrative Assistant to join their team. The ideal candidate will be comfortable in a receptionist focused administrative role, serving as the first point of contact while providing office support.

Fully on-site in Suffolk County

M-F 8am - 4pm

Salary - $50-60K

Responsibilities

• Greet and assist visitors, clients, and vendors professionally, ensuring a positive experience.
• Answer, screen, and direct incoming phone calls, providing accurate information and assistance.
• Manage incoming and outgoing mail, packages, and deliveries efficiently.
• Maintain a clean and organized front desk and common office areas, promoting a professional environment.
• Provide administrative support to project teams, leadership, and office management as needed.
• Assist with document preparation, scanning, copying, and filing tasks to ensure organized records.
• Coordinate and schedule meetings, ensuring timely communication and preparation.
• Take meeting notes and distribute them to relevant stakeholders, ensuring effective communication.
• Support overall office operations and perform additional tasks as required by management.

Requirements

• Associate's degree or equivalent educational background required.
• Minimum of 3-5 years of experience in front desk or administrative roles.
• Proficiency in Microsoft Word, Outlook, and Excel, with strong computer skills.
• Excellent written and verbal communication skills, with a professional and friendly demeanor.
• Experience in the construction industry preferred but not required.
• Strong organizational skills and attention to detail to ensure accuracy and efficiency.