Accounting/Office Coordinator #32309

JOHNLEONARD; Boston (MA); On-site; USD 50,000 - 65,000; Full time

Job summary

A top staffing firm in Boston is seeking a dedicated Accounting/Office Coordinator. This full-time role involves providing exceptional customer service, processing payroll, and managing billing. The ideal candidate should have at least 2 years of administrative experience and a strong background in accounting software, including payroll processing. This position offers opportunities for career advancement within a recognized and supportive work environment.

Qualifications

• 2+ years of administrative experience.
• Client service focus with the drive to be the best resource.
• Previous exposure to accounting software required.
• Prior billing and payroll processing required.

Responsibilities

• Process weekly payroll & client billing.
• Process onboarding paperwork for new candidates.
• Maintain accuracy of all temporary assignment placements.
• Assemble and email client invoices.
• Process bank deposits and post to the Accounting System.
• Open and distribute mail.
• Ensure adequate office supplies.
• Meet and greet all visitors.

Skills

Client service focus

MS Word

Excel

Problem-solving skills

Tools

Accounting software

Great Plains

Job description

Location: Boston Metro | On-site 5 days with the prospect of a hybrid schedule over time

Salary Range: $50K-$65K

Schedule: Full-time | Monday-Thursday, 8:30-5:30, Friday 8:30-5

About the Opportunity

JOHN LEONARD has been recognized as a Boston Business Journal's Best Places to Work for five consecutive years. As the region’s premier staffing firm, we work with the best employers across a variety of industries as well as represent the most skilled Temporary Staff and talented Direct Hire job seekers. Critical to our success is the role of our Accounting/Office Coordinator.

The primary goal of this important role is to provide the highest level of customer service to both our client candidates and organizations alike. As the “face and voice” of JOHN LEONARD, this role is integral to ensuring that our clients’ experience is both productive and positive.

The ideal candidate will initially work Monday through Friday in-office with the prospect of a hybrid schedule over time. We see this role as providing excellent career advancement.

Key Qualifications

• 2+ years of administrative experience
• Client service focus with the drive to be the best resource to our client companies, temporary workers, candidates, and internal team members
• Previous exposure to accounting software required
• Prior billing and payroll processing required
• Strong MS Word and Excel
• A natural ability to identify issues and find appropriate solutions

Responsibilities

• Process weekly payroll & client billing
• Process onboarding paperwork for new candidates
• Maintain accuracy of all temporary assignment placements and ensure timesheets are submitted in a timely manner
• Assemble and email client invoices
• Process bank deposits and post to the Accounting System (Great Plains)
• Open and distribute mail
• Ensure adequate office supplies
• Meet and greet all visitors and direct them appropriately

Founded in 1969, JOHN LEONARD, a woman-owned business, is the premier staffing choice in Boston and beyond. We provide Temporary/Contract, Direct Hire, Temp-to-Hire, and Payroll services as part of our comprehensive service offerings. JOHN LEONARD is an equal opportunity employer committed to representation, belonging, and accessibility in the workplace. All applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.