Front Desk & Administrative Coordinator

JOHNLEONARD; Boston (MA); On-site; USD 28,000 - 36,000; Full time

Job summary

JOHN LEONARD, a well-established construction and real estate development company, seeks a Front Desk & Administrative Coordinator to support executives, project managers, and daily operations at our Roxbury, MA office.

This on-site role will greet visitors, screen calls, manage mail, coordinate meetings, and maintain records. Ideal candidates have 5+ years of administrative experience, strong communication, and proficiency with Microsoft Office.

Qualifications

• 5+ years of administrative assistant, office coordinator, executive support, or front desk receptionist experience.
• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.
• Experience handling confidential information with discretion.
• High school diploma or equivalent.

Responsibilities

• Welcome visitors, clients, vendors, subcontractors, and business partners professionally.
• Answer, screen, and route incoming phone calls and inquiries.
• Manage mail, deliveries, and courier services.
• Maintain reception areas to professional standards.
• Monitor and manage the company's general email inbox.
• Provide administrative support to senior leadership and project teams.
• Prepare and maintain construction documentation, contracts, permits, insurance certificates, and project files.
• Assist with document management and recordkeeping.
• Coordinate meetings, catering, and event logistics.
• Provide calendar and scheduling support using Microsoft Outlook.
• Maintain office supply inventory and vendor relationships.
• Support day-to-day office operations and special projects.
• Assist with administrative tasks to ensure efficient business operations.

Skills

Administrative support

Office coordination

Executive support

Front desk reception

Microsoft Office

Confidential information

Education

High School diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Location: Roxbury, MA | On-site 5 days/week

Pay Range: $20-$26/hour

Schedule: Full-time | Monday-Friday, 8-6

Applicants must be authorized to work in the United States without sponsorship. This position is not eligible for employer-sponsored work authorization now or in the future.

About the Opportunity

A well-established construction and real estate development company is seeking a highly organized and professional Front Desk & Administrative Coordinator to support executive leadership, project managers, and daily office operations. This role serves as the face of the organization, creating a welcoming experience for visitors while providing critical administrative support across multiple departments.

Key Qualifications

• 5+ years of administrative assistant, office coordinator, executive support, or front desk receptionist experience
• Strong verbal and written communication skills
• Excellent organizational skills and attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook
• Experience handling confidential information with discretion
• High school diploma or equivalent

Responsibilities

• Welcome visitors, clients, vendors, subcontractors, and business partners with professionalism and courtesy
• Answer, screen, and route incoming phone calls and inquiries
• Manage incoming and outgoing mail, deliveries, and courier services
• Maintain reception, lobby, and common areas to professional standards
• Monitor and manage the company's general email inbox
• Provide administrative support to senior leadership and project management teams
• Prepare, organize, and maintain construction documentation, contracts, permits, insurance certificates, and project files
• Assist with document management and recordkeeping
• Coordinate meetings, catering, and event logistics
• Provide calendar and scheduling support using Microsoft Outlook
• Maintain office supply inventory and vendor relationships
• Support day-to-day office operations and special projects
• Assist with administrative tasks that help ensure efficient business operations

Founded in 1969, JOHN LEONARD, a woman-owned business, is the premier staffing choice in Boston and beyond. We provide Temporary/Contract, Direct Hire, Temp-to-Hire, and Payroll services as part of our comprehensive service offerings. JOHN LEONARD is an equal opportunity employer committed to representation, belonging, and accessibility in the workplace. All applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.