On-Site Accounts Payable Admin — Fast-Paced & Detail-Driven

KW Property Management LLC; Naples (FL); On-site; USD 45,000 - 55,000; Full time

Job summary

KW Property Management LLC is seeking an Accounts Payable Administrative Assistant for an on-site role in Naples, FL. This full-time position involves processing the full payable cycle, reconciling vendor accounts, and assisting with financial statements and variance analysis.

The ideal candidate has 1–2 years of AP experience, strong MS Office skills, and the ability to work in a fast-paced, number-intensive environment.

Qualifications

• 1-2 years accounts payable experience.
• Detail oriented and able to multi-task.
• Excellent communication and interpersonal skills.
• Proven ability to work in a number intensive environment.
• Familiarity with MS Office and AP software is a plus.

Responsibilities

• Process full payable cycle including invoice indexing, GL coding, reviewing invoices for accuracy, and releasing payments.
• Prepare and process check disbursements.
• Update and follow check mailing instructions.
• Assist vendors, property managers, and accountants with payment inquiries.
• Reconcile AP vendor accounts to statements and resolve past due balances.
• Maintain property recurring expense schedules.
• Support weekly AP workflow and related procedures.
• Assist in reviewing financial statements and variance analysis.
• Handle special projects as assigned.

Skills

Attention to detail

Multitasking

Communication skills

Education

High School Diploma or equivalent

Tools

MS Office

Nexus Payables

Job description

KW Property Management LLC is seeking an Accounts Payable Administrative Assistant for an on-site role in Naples, FL. This full-time position involves processing the full payable cycle, reconciling vendor accounts, and assisting with financial statements and variance analysis.

The ideal candidate has 1–2 years of AP experience, strong MS Office skills, and the ability to work in a fast-paced, number-intensive environment.