Accounts Payable Administrative Assistant

KW PROPERTY MANAGEMENT AND CONSULTING; Naples (FL); On-site; USD 40,000 - 52,000; Full time

Job summary

KW Property Management & Consulting is seeking an accounts payable professional to process the full payable cycle, index invoices, code GL, and ensure accurate, timely payments in a high-volume environment from Naples.

You will prepare check disbursements, manage vendor inquiries, reconcile vendor accounts, and support the Property Manager with financial statements and variance analyses; familiarity with Nexus Payables and MS Office is preferred.

Qualifications

• 1-2 years accounts payable experience preferred.
• Working knowledge of Nexus Payables preferred but not required.
• Working knowledge of MS Office programs.
• Detail oriented and able to multi-task.
• Excellent communication and interpersonal skills.
• Keyboarding ability with accuracy at 45-50 words a minute.
• Proven ability and desire to work in a number intensive environment.
• Ability to work in a fast paced, dynamic business environment.
• Strong organizational, analytical, and research skills.

Responsibilities

• Processing full payable cycle including invoice indexing, GL coding, reviewing invoices for accuracy, & releasing payments.
• Prepare and process check disbursements.
• Update and follow check mailing instruction.
• Assisting vendors/property managers/accountants with any concerns regarding payments.
• Reconciling AP vendor accounts to vendor statements. Investigating and resolving any past due balances.
• Maintaining property recurring expense schedule.
• Follow procedures related to the weekly A/P workflow.
• Understand Vendor Insurance Requirements as it relates to Suppliers, Performing Work, and Professional Vendors.
• Supporting the Property Manager in Reviewing and Explaining the Financial Statements and Variance Analysis
• Special projects as instructed.

Skills

Accounts payable

High-volume processing

Attention to detail

Multi-tasking

Communication

Typing speed

Analytical skills

Research skills

Organizational skills

Fast-paced environment

Tools

Nexus Payables

MS Office

Job description

Responsibilities

• Processing full payable cycle including invoice indexing, GL coding, reviewing invoices for accuracy, & releasing payments. Must have experience dealing with high volume of invoices at a high pace while ensuring accurate & timely payments.
• Prepare and process check disbursements.
• Update and follow check mailing instruction.
• Assisting vendors/property managers/accountants with any concerns regarding payments.
• Reconciling AP vendor accounts to vendor statements. Investigating and resolving any past due balances.
• Maintaining property recurring expense schedule.
• Follow procedures related to the weekly A/P workflow.
• Understand Vendor Insurance Requirements as it relates to Suppliers, Performing Work, and Professional Vendors.
• Supporting the Property Manager in Reviewing and Explaining the Financial Statements and Variance Analysis
• Special projects as instructed.

Essential Duties and Responsibilities

• Processing full payable cycle including invoice indexing, GL coding, reviewing invoices for accuracy, & releasing payments. Must have experience dealing with high volume of invoices at a high pace while ensuring accurate & timely payments.
• Prepare and process check disbursements.
• Update and follow check mailing instruction.
• Assisting vendors/property managers/accountants with any concerns regarding payments.
• Reconciling AP vendor accounts to vendor statements. Investigating and resolving any past due balances.
• Maintaining property recurring expense schedule.
• Follow procedures related to the weekly A/P workflow.
• Understand Vendor Insurance Requirements as it relates to Suppliers, Performing Work, and Professional Vendors.
• Supporting the Property Manager in Reviewing and Explaining the Financial Statements and Variance Analysis
• Special projects as instructed.

Job Requirements

• 1-2 years accounts payable experience preferred
• Working knowledge of Nexus Payables preferred but not required
• Working knowledge of MS Office programs
• Detail oriented and able to multi-task
• Excellent communication and interpersonal skills
• Keyboarding ability with accuracy at 45-50 words a minute
• Proven ability and desire to work in a number intensive environment
• Ability to work in a fast paced, dynamic business environment
• Strong organizational, analytical, and research skills

Position Supervision

• Employee reports directly to the Assistant Property Manager

KW Property Management & Consulting is a drug-free workplace.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.