Contract On-Site AP Specialist - Real Estate

KPM Property Management; Houston (TX); On-site; USD 42,000 - 64,000; Part time

Job summary

KPM Property Management is seeking an experienced Accounts Payable Specialist to join our Treasury / AP team on a contract basis for 3-5 months, covering a team member on leave. This hands-on, high-volume role focuses on utility payments, vendor invoice processing, and daily banking for a large multifamily and commercial real estate portfolio.

The role requires accurate processing, familiarity with bank portals, and a willingness to own end-to-end processes.

Qualifications

• 3+ years of full-cycle accounts payable experience in a high-volume environment.
• Hands-on experience initiating wires and ACH payments through commercial bank portals (Chase, Wells Fargo, Truist, Regions, or similar).
• Eligible to work in the United States.
• Able to work on-site.

Responsibilities

• Utility payments — process and schedule high-volume utility bills across the property portfolio; monitor late notices, shut-off risk, and past-due balances; resolve discrepancies with utility providers and set up new accounts at transfer.
• Bank portals and payments — initiate and release wires and ACH payments through multiple online banking portals; manage positive pay exceptions, stop payments, and payment confirmations.
• Invoice processing — code, enter, and route vendor invoices for approval; match invoices to POs and contracts; ensure correct property, GL account, and period coding.
• Vendor management — maintain vendor master records, W-9s, and remittance details; respond to vendor inquiries on payment status; reconcile vendor statements.
• Treasury support — assist with daily cash positioning, funding requests, and payment prioritization; prepare payment batches for review and approval.
• Reporting and cleanup — run and review aged payables reports; help clear aging items and correct miscoded entries; support month-end AP close and accruals.
• Controls — follow approval limits and dual-control requirements on all outbound payments; escalate anything unusual rather than working around it

Skills

Accounts payable

Bank portals

Wires & ACH

High-volume processing

Excel

Education

Associate's or Bachelor's degree in Accounting/Finance/Business

Tools

Chase/Wells Fargo/Truist banking portals

Job description

KPM Property Management is seeking an experienced Accounts Payable Specialist to join our Treasury / AP team on a contract basis for 3-5 months, covering a team member on leave. This hands-on, high-volume role focuses on utility payments, vendor invoice processing, and daily banking for a large multifamily and commercial real estate portfolio.

The role requires accurate processing, familiarity with bank portals, and a willingness to own end-to-end processes.