Accounts Payable Administrative Assistant

KW Property Management; Naples (FL); On-site; USD 28,000 - 33,000; Full time

Job summary

KW Property Management in Naples, FL is seeking an Accounts Payable Administrative Assistant to manage the full payable cycle and support the property management team. The role focuses on accurate invoice processing, timely payments, and disbursements, while maintaining strong vendor communications.

Ideal candidates have 1-2 years of AP experience, proficiency in Nexus Payables and MS Office, and strong organizational skills for a fast-paced environment. On-site position with no travel required.

Qualifications

• 1-2 years accounts payable experience preferred
• Working knowledge of Nexus Payables preferred but not required
• Working knowledge of MS Office programs
• Detail oriented and able to multi-task
• Excellent communication and interpersonal skills
• Keyboarding ability with accuracy at 45-50 words a minute
• Proven ability and desire to work in a number intensive environment
• Ability to work in a fast paced, dynamic business environment
• Strong organizational, analytical, and research skills

Responsibilities

• Processing full payable cycle including invoice indexing, GL coding, reviewing invoices for accuracy, and releasing payments.
• Prepare and process check disbursements.
• Update and follow check mailing instruction.
• Assisting vendors/property managers/accountants with any concerns regarding payments.
• Reconciling AP vendor accounts to vendor statements and resolving past due balances.
• Maintaining property recurring expense schedule.
• Follow procedures related to the weekly A/P workflow.
• Understand Vendor Insurance Requirements for Suppliers, Performing Work, and Professional Vendors.
• Support the Property Manager in reviewing and explaining financial statements and variance analysis.
• Perform special projects as instructed.

Skills

Accounts Payable

MS Office

Nexus Payables

Detail Oriented

Multi-tasking

Communication

Education

High School or better

Tools

Nexus Payables

Job description

Accounts Payable Administrative Assistant

Job Category: Employee

Requisition Number: ACCOU017202

• Full-Time
• On-site
• Rate : $22 USD per hour

Locations

Showing 1 location

Naples, FL 34109, USA

• Travel Required : No

Description

Essential Duties and Responsibilities include, but are not limited, to the following. The Duties and Responsibilities are classified into daily, weekly and monthly categories and listed in no particular order of priority:

• Processing full payable cycle including invoice indexing, GL coding, reviewing invoices for accuracy, & releasing payments. Must have experience dealing with high volume of invoices at a high pace while ensuring accurate & timely payments.
• Prepare and process check disbursements.
• Update and follow check mailing instruction.
• Assisting vendors/property managers/accountants with any concerns regarding payments.
• Reconciling AP vendor accounts to vendor statements. Investigating and resolving any past due balances.
• Maintaining property recurring expense schedule.
• Follow procedures related to the weekly A/P workflow.
• Understand Vendor Insurance Requirements as it relates to Suppliers, Performing Work, and Professional Vendors.
• Supporting the Property Manager in Reviewing and Explaining the Financial Statements and Variance Analysis
• Special projects as instructed.

Job Requirements

• 1-2 years accounts payable experience preferred
• Working knowledge of Nexus Payables preferred but not required
• Working knowledge of MS Office programs
• Detail oriented and able to multi-task
• Excellent communication and interpersonal skills
• Keyboarding ability with accuracy at 45-50 words a minute
• Proven ability and desire to work in a number intensive environment
• Ability to work in a fast paced, dynamic business environment
• Strong organizational, analytical, and research skills

Position Supervision

• Employee reports directly to the Assistant Property Manager

KW Property Management & Consulting is a drug-free workplace.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Travel Required

No .

MS Office

Advanced

Team Player

Works well as a member of a group

Education

High School or better.

Experience

1-2 years: Accounts Payable Experience

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.