On-Call Administrative Assistant with Notary & Office Support

John G. Ullman & Associates, Inc.; Town of Horseheads (NY); On-site; USD 22,000 - 31,000; Part time

Benefits offered by this job

Regular company outings

Community Involvement

Job summary

John G. Ullman & Associates, Inc. is seeking a part-time, on-call Administrative Assistant to join our Corporate Services Team.

The role covers receptionist duties, mail handling, calendar management, and basic data entry from our Big Flats, NY office. You will support multiple departments and provide Notary services as needed. The ideal candidate has 1–3 years of office experience, strong communication skills, proficiency in Word and Excel (advanced Excel preferred), and excellent organization.

Qualifications

• 1-3 years of office experience is required.
• Strong communication skills and the ability to interact effectively on the telephone as well as in person.
• Experience with Word and Excel; advanced Excel skills preferred.
• Experience with filing, database, and information systems.
• Experience with Outlook for scheduling conference rooms and appointments.
• Highly organized with strong attention to detail.
• Ability to multi-task and meet deadlines.
• Professionalism in all facets of the job.

Responsibilities

• Greet visitors, clients and staff; answer, announce, and transfer calls or deliver messages.
• Maintain conference rooms and reception areas; keep beverage areas tidy.
• Receive mail and deliveries; prepare mail for pickup; coordinate and schedule conference rooms.
• Prepare letters and documents for clients; update the firm’s intranet calendar.
• Enter information into the firm’s databases; run special reports; provide Notary services.

Skills

Communication skills

Telephone interaction

Multi-tasking

Attention to detail

Teamwork

Tools

Word

Excel

Outlook

Job description

John G. Ullman & Associates, Inc. is seeking a part-time, on-call Administrative Assistant to join our Corporate Services Team.

The role covers receptionist duties, mail handling, calendar management, and basic data entry from our Big Flats, NY office. You will support multiple departments and provide Notary services as needed. The ideal candidate has 1–3 years of office experience, strong communication skills, proficiency in Word and Excel (advanced Excel preferred), and excellent organization.