Administrative Assistant Needed - admin / office - administrative job employment

Hirepros.pro; New York (NY); Hybrid; USD 40,000 - 52,000; Full time

Job summary

HirePros® in New York City seeks a reliable Administrative Assistant to support daily office operations, answer calls, manage messages, and coordinate communications with candidates. The role requires excellent phone etiquette, strong organization, and the ability to multitask in a fast-paced environment.

Proficiency with Google Workspace is preferred, and duties include data entry, maintaining records in company systems, and scheduling interviews.

Qualifications

• Excellent phone and communication skills.
• Professional and friendly demeanor.
• Comfortable making outbound calls and sending text messages.
• Strong organizational skills and attention to detail.
• Proficient with email communication.
• Experience using Google Workspace (Google Docs, Google Sheets, Google Calendar).
• Ability to multitask and work in a fast-paced environment.
• Previous administrative or office experience preferred.

Responsibilities

• Answer incoming phone calls and direct inquiries appropriately.
• Take accurate messages and follow up as needed.
• Call and text candidates who have expressed interest in temporary employment opportunities.
• Respond to emails and assist with general correspondence.
• Maintain candidate records and update information in company systems.
• Schedule interviews and coordinate candidate communications.
• Provide general administrative support to the office team.
• Assist with data entry and other clerical tasks as assigned.

Skills

Excellent communication

Organizational skills

Multitasking

Phone etiquette

Google Workspace

Tools

Google Workspace

Google Calendar

Job description

Administrative Assistant Needed - admin / office - administrative job employment

We are seeking a reliable, organized and professional Administrative Assistant to join our busy staffing office in New York City. This role is ideal for someone who enjoys communicating with people, staying organized and supporting daily office operations.

Responsibilities:

• Answer incoming phone calls and direct inquiries appropriately
• Take accurate messages and follow up as needed
• Call and text candidates who have expressed interest in temporary employment opportunities
• Respond to emails and assist with general correspondence
• Maintain candidate records and update information in company systems
• Schedule interviews a and coordinate candidate communications
• Provide general administrative support to the office team
• Assist with data entry and other clerical tasks as assigned

Qualifications:

• Excellent phone and communication skills
• Professional and friendly demeanor
• Comfortable making outbound calls and sending text messages
• Strong organizational skills and attention to detail
• Proficient with email communication
• Experience using Google Workspace (Google Docs, Google Sheets, Google Calendar)
• Ability to multitask and work in a fast-paced environment
• Previous administrative or office experience preferred

If you are dependable, detail-oriented, and enjoy working with people, we'd love to hear from you.

Schedule is 5 days a week, must work Saturday (Saturday’s can be remote). 12pm - 5pm (25 hours a week)