Hybrid Executive Assistant & Notary for Leadership

AllOne Health; Wilkes-Barre (Luzerne County); Hybrid; USD 50,000 - 65,000; Full time

Benefits offered by this job

Health insurance (Blue Cross/Blue SH

Paid time off

401(k) with company match

Employee Assistance Program (EAP)

Job summary

AllOne Health, based in Wilkes-Barre, PA, is seeking a full-time Administrative Assistant to support executives and operations in a hybrid role. The position emphasizes calendar management, document preparation, client and staff coordination, and notarization of corporate materials.

Salary ranges from $50,000 to $65,000 per year. Candidates should have 3+ years of administrative experience, strong Microsoft 365 skills, and a Notary Public certification or willingness to obtain one after hire.

Qualifications

• 3+ years of administrative or executive assistant experience (preferably supporting senior leadership).
• Strong proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint) and general tech-savviness including the use of AI.
• Exceptional written and verbal communication skills.
• Highly organized with strong attention to detail and the ability to manage multiple priorities.
• Must be a Notary Public or willing to obtain certification shortly after hire (company-sponsored).
• Must have a reliable vehicle and a valid driver’s license.
• Running business-related errands, mileage reimbursed.
• Ability to maintain strict confidentiality and professionalism.
• Preferred: experience supporting multiple executives simultaneously.

Responsibilities

• Provide high-level administrative support to executives and departments.
• Manage calendars, coordinate meetings, travel, and document preparation.
• Assist with board materials, confidential documents, and sensitive communications.
• Coordinate travel arrangements and expense reports for executives.
• Serve as central point of contact in Wilkes-Barre office and support operations.
• Notarize corporate documents and coordinate couriers and errands.

Skills

Microsoft 365 proficiency

Notary Public

Excellent communication

Organized with attention to detail

Vehicle and driver's license

Discretion and confidentiality

AI literacy

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

AllOne Health, based in Wilkes-Barre, PA, is seeking a full-time Administrative Assistant to support executives and operations in a hybrid role. The position emphasizes calendar management, document preparation, client and staff coordination, and notarization of corporate materials.

Salary ranges from $50,000 to $65,000 per year. Candidates should have 3+ years of administrative experience, strong Microsoft 365 skills, and a Notary Public certification or willingness to obtain one after hire.