Offsite Administrative & Scheduling Specialist

Mount Sinai Medical Center; Greenlawn (NY); On-site; USD 23,000 - 34,000; Full time

Job summary

Mount Sinai Health System in New York City seeks a detail‑oriented secretary to provide word processing, typing and front-desk support for a department or unit. You will manage mail, filing, scheduling, and data gathering while handling inquiries and basic billing tasks.

You will also arrange travel, prepare reports, and maintain calendars for meetings. A secretarial qualification and at least one year of related experience are required, with a strong focus on accuracy and service.

Qualifications

• Associate degree or high school diploma with 1 year of related experience.
• 1 year of related experience required.

Responsibilities

• Answers telephone, screens callers, relay messages and greets visitors.
• Opens, sorts and prioritizes mail. Picks up and delivers materials as required.
• Maintains records through filing, retrieval, retention, storage, coding, updating and destruction.
• Types routine correspondence, memos, reports, minutes and other documents from dictation or handwritten copy; proofs and corrects as needed.
• May screen and schedule patient appointments, referrals of testing or doctors visits, and keep record of patient billing for submission.
• Makes travel, accommodation and/or transportation arrangements.
• Schedules and maintains calendar for meetings and/or appointments.
• Responds to inquiries for information per established policies.
• Gathers, assembles and categorizes data for general information and special reports.
• May process check requests and expense reimbursements.
• Performs other related duties as necessary.

Skills

Word processing

Typing

Telephone reception

Record keeping

Education

Associate Degree in secretarial science

High School Diploma/GED plus 1 year related experience

Job description

Mount Sinai Health System in New York City seeks a detail‑oriented secretary to provide word processing, typing and front-desk support for a department or unit. You will manage mail, filing, scheduling, and data gathering while handling inquiries and basic billing tasks.

You will also arrange travel, prepare reports, and maintain calendars for meetings. A secretarial qualification and at least one year of related experience are required, with a strong focus on accuracy and service.