Administrative Support Specialist

Mount Sinai Morningside; Greenlawn (NY); On-site; USD 48,711,936 - 71,635,200; Full time

Job summary

Mount Sinai Health System is seeking a capable secretary to provide secretarial and general office support for a department. The role involves word processing, typing, telephone reception, mail distribution and file maintenance.

You will screen calls, greet visitors, manage calendars, arrange travel, schedule appointments, and gather data for reports, contributing to smooth daily operations across the unit.

Qualifications

• Associate Degree in secretarial science or high school diploma/GED with 1 year related experience.
• 1 year of related secretarial/administrative experience.
• Proficiency in word processing, typing and records handling.

Responsibilities

• Answers telephone, screens callers, relay messages and greets visitors.
• Opens, sorts and prioritizes mail; picks up and delivers materials as required.
• Maintains records through filing, retrieval, retention, storage, coding and destruction.
• Types routine correspondence, memos, reports, minutes and other documents.
• May schedule patient appointments, referrals and keep billing records.
• Makes travel, accommodation and transportation arrangements.
• Schedules and maintains calendar for meetings and appointments.
• Gathers data for general information or special reports.

Skills

Word processing

Typing

Telephone reception

Mail distribution

Record maintenance

Education

Associate Degree in Secretarial Science

High School Diploma or GED

Tools

Microsoft Office

Job description

Mount Sinai Health System is seeking a capable secretary to provide secretarial and general office support for a department. The role involves word processing, typing, telephone reception, mail distribution and file maintenance.

You will screen calls, greet visitors, manage calendars, arrange travel, schedule appointments, and gather data for reports, contributing to smooth daily operations across the unit.