OfficeProject Coordinator

Technical Source; Jacksonville (FL); On-site; USD 30,000 - 40,000; Part time

Job summary

Technical Source is seeking an energetic Office Coordinator to manage daily operations for our client’s office in Jacksonville, FL. This role requires strong leadership, proactivity, and the ability to support multiple teams in a fast-paced environment.

The position is part-time (20-25 hours per week) with a focus on coordinating meetings, managing facilities, and handling administrative tasks. A background in office administration and solid communication skills are essential.

Qualifications

• Proven experience in office administration or coordination roles.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office management software.

Responsibilities

• Oversee daily office operations and facilities to ensure a well-organized workplace.
• Provide clerical and administrative support to staff (photocopying, faxing, mailing, filing).
• Schedule and coordinate meetings, book meeting rooms, arrange necessary equipment.
• Greet and assist visitors, maintaining a professional environment.
• Handle incoming/outgoing correspondence (emails, phone, mail).
• Maintain and organize office files and documentation for easy retrieval.

Skills

Organizational skills

Multitasking

Verbal communication

Written communication

Microsoft Office

Office management software

Independent & collaborative work

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office Suite

Office management software

Job description

Position Summary

Technical Source is seeking an energetic and self-motivated Office Coordinator to manage and oversee the daily operations of our client's office in Jacksonville, FL. The ideal candidate will possess strong leadership skills and a proactive attitude, ensuring efficient office functions and providing support to various teams. This role involves coordinating meetings, managing facilities, and handling special projects as assigned. This individual will be needed 20-25 hours each week.

Key Responsibilities

• Office Management: Oversee daily office operations, including maintaining office supplies, equipment, and facilities to ensure a well-organized and efficient workplace.
• Administrative Support: Provide clerical and administrative assistance to staff, such as photocopying, faxing, mailing, and filing documents.
• Meeting Coordination: Schedule and coordinate meetings, book meeting rooms, and arrange necessary equipment to facilitate smooth operations.
• Visitor Reception: Greet and assist visitors, ensuring a professional and welcoming environment.
• Communication Management: Handle incoming and outgoing correspondence, including emails, phone calls, and mail distribution.
• Record Keeping: Maintain and organize office files, records, and documentation for easy retrieval and compliance purposes.

Qualifications

• Proven experience in office administration or coordination roles.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office management software.
• Ability to work independently and collaboratively in a fast-paced environment.
• High level of professionalism and attention to detail.
• Bachelor's degree in Business Administration or a related field is preferred.

Compensation

$30,000-$40,000 per year