Office/Project Coordinator

Technical Source; Jacksonville (FL); On-site; USD 21,000 - 30,000; Part time

Job summary

Technical Source is seeking an energetic Office Coordinator for our client’s Jacksonville, FL office. The role involves managing daily operations, coordinating meetings, and supporting multiple teams.

The position is part-time, requiring 20–25 hours per week. Responsibilities include overseeing office functions, assisting staff with administrative tasks, coordinating meetings, welcoming visitors, handling communications, and maintaining organized records.

Qualifications

• Experience in office administration or coordination roles.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication abilities.
• Proficiency with Microsoft Office Suite and familiarity with office management software.
• Ability to work independently and collaboratively in a fast-paced environment.
• Bachelor's degree in Business Administration or related field preferred.

Responsibilities

• Oversee daily office operations and facilities to ensure an organized workplace.
• Provide clerical and administrative support to staff (photocopying, faxing, mailing, filing).
• Schedule and coordinate meetings, book rooms, arrange equipment.
• Greet and assist visitors in a professional environment.
• Handle incoming/outgoing correspondence (emails, calls, mail).
• Maintain and organize office files and records for easy retrieval.

Skills

Office administration

Organizational skills

Communication skills

Multitasking

Independent work

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

Office management software

Job description

Position Summary

Technical Source is seeking an energetic and self-motivated Office Coordinator to manage and oversee the daily operations of our client's office in Jacksonville, FL. The ideal candidate will possess strong leadership skills and a proactive attitude, ensuring efficient office functions and providing support to various teams. This role involves coordinating meetings, managing facilities, and handling special projects as assigned. This individual will be needed 20-25 hours each week.

Key Responsibilities:

• Office Management: Oversee daily office operations, including maintaining office supplies, equipment, and facilities to ensure a well-organized and efficient workplace.
• Administrative Support: Provide clerical and administrative assistance to staff, such as photocopying, faxing, mailing, and filing documents.
• Meeting Coordination: Schedule and coordinate meetings, book meeting rooms, and arrange necessary equipment to facilitate smooth operations.
• Visitor Reception: Greet and assist visitors, ensuring a professional and welcoming environment.
• Communication Management: Handle incoming and outgoing correspondence, including emails, phone calls, and mail distribution.
• Record Keeping: Maintain and organize office files, records, and documentation for easy retrieval and compliance purposes.

Qualifications:

• Proven experience in office administration or coordination roles.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office management software.
• Ability to work independently and collaboratively in a fast-paced environment.
• High level of professionalism and attention to detail.
• Bachelor's degree in Business Administration or a related field is preferred.