Onsite Operations Administrator - Workplace & Facilities

Ultimate Staffing Services; San Jose (CA); On-site; USD 40,000 - 66,000; Full time

Benefits offered by this job

Health insurance

Employee Stock Purchase Plan (ESPP)

Other benefits

Job summary

Ultimate Staffing is partnering with an innovative and growing organization in San Jose, CA to identify an experienced Operations Administrator for a temp-to-hire opportunity. This onsite role supports Workplace and Building Operations by ensuring a safe, organized, and efficient work environment.

The ideal candidate will bring a strong background in workplace operations, office administration, or facilities support, with the ability to independently manage daily operations, coordinate vendors

Qualifications

• 6+ years in workplace operations, facilities support, or office administration.
• Strong written and verbal communication; professional demeanor.
• Proficient in Microsoft Office and collaboration tools (Outlook, Excel, PowerPoint, Teams).
• Ability to work with minimal direction.
• Strong organizational skills and discretion with sensitive information.

Responsibilities

• Lead the day-to-day operation of the workplace and help resolve issues that come up.
• Support front desk activities and step in when extra coverage is needed.
• Identify recurring workplace issues to keep things running smoothly.
• Provide friendly, professional support to employees, visitors, vendors, and other guests.
• Follow and promote workplace safety, security, building access, and visitor procedures.
• Coordinate office supplies, deliveries, resources, and administrative support to ensure smooth daily operations.
• Inspect the workplace to ensure 6S and site standards are maintained and address any issues.
• Keep assigned work areas safe, organized, clean, and ready for employees and visitors.
• Coordinate vendors and service providers to ensure quality service and resolve concerns as they arise.
• Guide company events and workplace programs, including logistics, vendors, and stakeholder communication
• Coordinate cross-functional requests, prioritize competing needs, and resolve issues within scope
• Represent Workplace Operations in assigned program communications and cross-functional discussions
• Manage service requests and ensure issues are resolved.
• Keep accurate records and documentation up to date.
• Maintain procedures, training materials, and other operational documents.
• Support purchasing, invoices, and administrative tasks.
• Use feedback, data, and observations to identify opportunities for improvement.
• Recommend practical solutions to improve workplace operations and services.
• Perform other duties as assigned.

Skills

6+ years exp

Independent worker

Problem solving

Communication skills

MS Office

Organizational skills

Reliability

Professionalism

Education

High school diploma or equivalent

Associate/Bachelor degree preferred

Job description

Ultimate Staffing is partnering with an innovative and growing organization in San Jose, CA to identify an experienced Operations Administrator for a temp-to-hire opportunity. This onsite role supports Workplace and Building Operations by ensuring a safe, organized, and efficient work environment.

The ideal candidate will bring a strong background in workplace operations, office administration, or facilities support, with the ability to independently manage daily operations, coordinate vendors