Workplace Operations Lead for an Innovative Robotics Team

Precision Labs; San Carlos (CA); Hybrid; USD 48,000 - 55,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

PTO

Parental leave

401(k) match

FSA/HSA

Commuter benefits

Disability insurance

Life insurance

EAP

Job summary

Precision Labs is seeking a Workplace Coordinator to keep the San Carlos office running smoothly, from front desk to event planning and onboarding. You will coordinate daily operations, supply management, and desk arrangements while collaborating with IT, HR, and Facilities.

The role emphasizes run-the-office responsibility, guest experience, and fostering a positive workplace culture with proactive problem solving and strong communication.

Qualifications

• 1-2+ years in an office coordinator, workplace, front desk, or administrative role
• High school diploma or equivalent
• Comfortable using ticketing tools like Jira and basic office software
• Strong organizational and time management skills

Responsibilities

• Be the first point of contact and go to resource for everything happening in the San Carlos office, making sure day to day office operations, events, and the new hire experience run without a hitch
• Owning front desk and visitor check in so every guest and new hire has a smooth, professional first experience
• Keeping break room supplies and catering coordinated and fully stocked for meetings and daily use
• Managing desk assignments and seating maps, keeping the platform accurate and up to date as the team grows
• Triaging and resolving workplace Jira tickets in a timely manner so open items don't pile up
• Planning and running office events, monthly birthday celebrations, and other culture moments
• Coordinating with IT, HR, and Facilities on new hire onboarding logistics so every new hire has what they need on day one
• Managing employee workplace perks and enrollments, like DoorDash and EV charging, accurately and on time

Skills

Highly organized

Warm and professional

Proactive

Detail oriented

Strong communicator

Adaptable to ambiguity

Education

High school diploma or equivalent

Tools

Jira

Office software

Job description

Precision Labs is seeking a Workplace Coordinator to keep the San Carlos office running smoothly, from front desk to event planning and onboarding. You will coordinate daily operations, supply management, and desk arrangements while collaborating with IT, HR, and Facilities.

The role emphasizes run-the-office responsibility, guest experience, and fostering a positive workplace culture with proactive problem solving and strong communication.