Office & Facilities Operations Lead

Digitailor; Milpitas (CA); On-site; USD 41,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) plan

Lunches and dinners

Team-building events

Job summary

RoboForce is seeking an organized Office & Workplace Administrator to own day-to-day office operations in Milpitas, CA. You will manage meeting rooms, AV systems, shipping, and office supplies while coordinating meals, events, and vendor services to maintain a productive workplace.

As the company grows, you will support multiple locations, identify gaps, and take ownership of improvements, all while ensuring a smooth, professional experience for staff and visitors.

Qualifications

• 2+ years in office administration or related support role.
• Strong organization, attention to detail, and autonomy.
• Comfort with collaboration tools and ability to learn new systems quickly.
• Willingness to work onsite five days a week with occasional events.
• Experience with meeting rooms, vendors, and events is a plus.

Responsibilities

• Manage meeting rooms, AV setup, and scheduling conflicts.
• Handle shipping, mail, deliveries, and bulk orders.
• Order and track office supplies and pantry items.
• Coordinate meals, events, and catering within budget.
• Oversee facilities, janitorial, HVAC, and building systems.
• Welcome visitors and manage access and badges.
• Support multiple locations as the company expands.
• Spot operational gaps and take ownership of tasks.

Job description

RoboForce is seeking an organized Office & Workplace Administrator to own day-to-day office operations in Milpitas, CA. You will manage meeting rooms, AV systems, shipping, and office supplies while coordinating meals, events, and vendor services to maintain a productive workplace.

As the company grows, you will support multiple locations, identify gaps, and take ownership of improvements, all while ensuring a smooth, professional experience for staff and visitors.