Office & Travel Operations Coordinator

Creatio; Boston (MA); On-site; USD 48,000 - 64,000; Full time

Job summary

Creatio in Boston seeks an organized Office and Travel Coordinator to keep daily operations smooth and support employee travel arrangements, working closely with Facility Management and Travel teams.

This role is suitable for someone early in their career; training and development are provided. You will coordinate office services, onboarding, asset tracking, meetings, events, and travel, ensuring policy-compliant and cost-effective execution.

Qualifications

• Strong organizational skills and attention to detail across multiple requests.
• Proactive approach with the ability to complete tasks end-to-end.
• Excellent interpersonal skills for colleagues, visitors and suppliers.
• Proficiency in Microsoft Office (Excel, Word, Outlook) and collaboration tools.
• Willingness to learn new systems, tools and procedures.
• Strong written and spoken English for professional communication.
• Experience in office administration or travel coordination is a plus.

Responsibilities

• Coordinate day-to-day operations of the Boston office and be the main contact for requests.
• Work with building management, vendors and service providers for workplace services.
• Partner with IT, Marketing and HR on equipment, merchandise and shared tasks.
• Support onboarding/offboarding by coordinating access, welcome packs and setup with IT.
• Maintain records of assets, supplies and merchandise; track storage and distribution.
• Arrange executive visits, client meetings and internal events, including rooms and catering.
• Maintain records, expense tracking and documentation in line with policies and budgets.
• Arrange employee business travel, including flight/hotel bookings and changes.
• Assist employees with travel requests and guidance on policies and expenses.
• Resolve travel disruptions with Travel team and providers; use corporate booking tools.

Skills

Organizational skills

Attention to detail

Proactive approach

Interpersonal skills

MS Office (Excel, Word, Outlook)

Microsoft Teams

Willingness to learn

Strong written and spoken English

Tools

Microsoft Office Suite

Microsoft Teams

Job description

Creatio in Boston seeks an organized Office and Travel Coordinator to keep daily operations smooth and support employee travel arrangements, working closely with Facility Management and Travel teams.

This role is suitable for someone early in their career; training and development are provided. You will coordinate office services, onboarding, asset tracking, meetings, events, and travel, ensuring policy-compliant and cost-effective execution.