Office Systems Coordinator

Brightpoint; Fort Wayne (IN); On-site; USD 37,000 - 50,000; Full time

Job summary

Brightpoint in Fort Wayne, IN seeks an Office Systems Coordinator to provide essential administrative support to the President/CEO and Executive Team. You will handle mail, scheduling, data entry, and filing, while assisting with board support and office operations.

The role requires strong MS Office skills, excellent communication, and the ability to manage multiple tasks with a proactive approach. Immediate start is available.

Qualifications

• Associate degree in business management, administration, communications, or related field or equivalent experience.
• 2+ years of administrative support experience; nonprofit sector preferred.
• Strong interpersonal and written/oral communication skills.
• Proficient in MS Word, Excel, Outlook, and PowerPoint.
• Type at least 35 WPM and manage multiple projects.

Responsibilities

• Handle daily mail processes and postage charges.
• Assist with tracking system implementation and program support.
• Maintain filing and retrieval systems; record meeting discussions.
• Prepare letters, documents, and data for distribution.

Skills

Interpersonal communication

Written communication

Typing 35 WPM

Multi-project management

Education

Associate degree in business management or related field

Tools

MS Word

Excel

Outlook

PowerPoint

Job description

Are you looking for a rewarding work environment with great benefits, where you will impact the lives of others (as well as yourself)?

Location: Washington Blvd, Main Office

Starting Salary Range: $18.00 -24.00 hr

JOB SUMMARY

The Office Systems Coordinator provides administrative support to the President/CEO, Executive Team, and the Office Systems Manager.

JOB DUTIES

• Responsible for daily mail pick-up, sorting, dating, and distributing incoming mail.
• Daily stamping of outgoing mail and accurately charging postage to appropriate programs.
• Assists with the implementation of the organization's tracking system.
• Provides internal program support agency wide for Office Systems Programs.
• Provides historical reference by developing and utilizing filing and retrieval systems, recording meeting discussions.
• Initiates purchases and maintains office supplies for Executive Management.
• Assists with administrative support for board functions.
• Daily data entry of all incoming checks, cash, etc. into the check log database.
• Conserves Executive Management's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications; making meeting arrangements.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Maintains Executive Management's appointment schedules by planning and scheduling meetings, conferences, teleconferences, and travel.
• Provides general support equally to the President/CEO, VP of Administration, VP of Development Fund, VP or Community Service and the Office Systems Manager.

SKILLS AND QUALIFICATIONS

• Associate degree in business management, business administration, communications, or a related field. Appropriate combination of certificate programs or experience may be substituted in lieu of this requirement.
• At least two (2) years of administrative support experience, preferably in the not-for-profit sector. Five (5) years of administrative support experience preferred.
• Strong interpersonal and oral and written communication skills.
• Proficient in MS Word, Excel, Outlook, Power Point.
• Ability to type 35 WPM.
• Ability to manage multiple projects at once.
• When driving for Brightpoint, the employee must have a valid Indiana driver's license and must maintain minimum liability limits of $100,000/$300,000 on auto insurance.

APPROXIMATE DATE FOR POSITION TO BEGIN

IMMEDIATELY

APPLICATIONS ACCEPTED

APPLICATIONS ACCEPTED - 227 E. Washington Blvd, FORT WAYNE, IN

8:00 A.M. - 5:00 P.M., MONDAY - THURSDAY AND 8:00 A.M. - 11:00 A.M., FRIDAY